Calculate Your Meeting Overload Cost
This meeting cost calculator reveals the true financial impact of meeting overload on your organization. By analyzing meeting frequency, duration, attendee counts, and salary data, you'll discover the direct labor cost, productivity loss from context switching, and opportunity cost of time that could be spent on high-value work. The calculator provides your annual meeting cost, cost per meeting, and identifies which meeting types are the biggest time drains. Get personalized recommendations to reduce meeting burden while maintaining effective collaboration.
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export function meetingCostQuiz(form: FormTs) {
form.setTitle(() => '⏱️ Calculate Your Meeting Overload Cost');
// ========== STATE ==========
const inputs = form.state<{
employees: number;
avgSalary: number;
meetingsPerWeek: number;
avgMeetingLength: number;
unnecessaryPercent: number;
attendeesOverloaded: number;
}>({
employees: 50,
avgSalary: 75000,
meetingsPerWeek: 10,
avgMeetingLength: 45,
unnecessaryPercent: 30,
attendeesOverloaded: 3
});
// ========== CALCULATIONS ==========
const getHourlyRate = () => {
return Math.round(inputs().avgSalary / 2080); // 40hrs x 52 weeks
};
const getWeeklyMeetingHours = () => {
const meetingsPerWeek = inputs().meetingsPerWeek;
const avgLength = inputs().avgMeetingLength;
return Math.round((meetingsPerWeek * avgLength) / 60 * 10) / 10;
};
const getWeeklyMeetingCostPerPerson = () => {
return Math.round(getWeeklyMeetingHours() * getHourlyRate());
};
const getAnnualMeetingCostPerPerson = () => {
return getWeeklyMeetingCostPerPerson() * 52;
};
const getCompanyWeeklyMeetingCost = () => {
return getWeeklyMeetingCostPerPerson() * inputs().employees;
};
const getCompanyAnnualMeetingCost = () => {
return getCompanyWeeklyMeetingCost() * 52;
};
const getUnnecessaryMeetingCost = () => {
return Math.round(getCompanyAnnualMeetingCost() * (inputs().unnecessaryPercent / 100));
};
const getOverloadedAttendeeCost = () => {
// Extra attendees beyond necessary
const extraAttendees = inputs().attendeesOverloaded;
const meetingsPerWeek = inputs().meetingsPerWeek;
const avgLength = inputs().avgMeetingLength;
const hourlyRate = getHourlyRate();
const weeklyCost = (meetingsPerWeek * avgLength / 60) * extraAttendees * hourlyRate;
return Math.round(weeklyCost * 52 * inputs().employees / 10); // Estimate for org
};
const getTotalWastedCost = () => {
return getUnnecessaryMeetingCost() + getOverloadedAttendeeCost();
};
const getProductiveHoursLost = () => {
const wastedHoursPerPerson = (getWeeklyMeetingHours() * (inputs().unnecessaryPercent / 100)) * 52;
return Math.round(wastedHoursPerPerson * inputs().employees);
};
const getMeetingHealthScore = () => {
let score = 100;
// Penalize for excessive meetings
if (inputs().meetingsPerWeek > 15) score -= 25;
else if (inputs().meetingsPerWeek > 10) score -= 15;
else if (inputs().meetingsPerWeek > 7) score -= 5;
// Penalize for long meetings
if (inputs().avgMeetingLength > 60) score -= 20;
else if (inputs().avgMeetingLength > 45) score -= 10;
// Penalize for high unnecessary percent
if (inputs().unnecessaryPercent > 40) score -= 25;
else if (inputs().unnecessaryPercent > 25) score -= 15;
else if (inputs().unnecessaryPercent > 15) score -= 5;
// Penalize for overloaded attendees
if (inputs().attendeesOverloaded > 4) score -= 15;
else if (inputs().attendeesOverloaded > 2) score -= 10;
return Math.max(0, score);
};
const getHealthLabel = () => {
const score = getMeetingHealthScore();
if (score >= 80) return 'Healthy Meeting Culture';
if (score >= 60) return 'Room for Improvement';
if (score >= 40) return 'Meeting Overload';
return 'Critical - Major Intervention Needed';
};
// ========== COMPLETION SCREEN ==========
form.configureCompletionScreen({
type: 'text',
title: '⏱️ Your Meeting Cost Report Is Ready!',
message: () => `Your organization spends an estimated $${getTotalWastedCost().toLocaleString()} per year on unnecessary meetings. Check your email for the detailed breakdown and optimization recommendations.`
});
// ========== PAGES ==========
const pages = form.addPages('quiz-pages', { heightMode: 'current-page' });
// ========== PAGE 1: Company Info ==========
const page1 = pages.addPage('company-info', { mobileBreakpoint: 500 });
page1.addRow(row => {
row.addTextPanel('header1', {
label: 'Step 1 of 4: Company Information',
computedValue: () => 'Tell us about your organization',
customStyles: { fontSize: '0.9rem', color: '#6b7280', marginBottom: '1rem' }
});
});
page1.addSpacer({ height: '24px' });
page1.addRow(row => {
row.addSlider('employees', {
label: 'Number of employees',
min: 10,
max: 500,
step: 10,
defaultValue: 50,
showValue: true,
onValueChange: (v) => inputs.update(s => ({ ...s, employees: v || 50 }))
});
});
page1.addRow(row => {
row.addSlider('avgSalary', {
label: 'Average annual salary',
min: 40000,
max: 200000,
step: 5000,
unit: '$',
defaultValue: 75000,
showValue: true,
onValueChange: (v) => inputs.update(s => ({ ...s, avgSalary: v || 75000 }))
});
});
page1.addRow(row => {
row.addTextPanel('hourlyRate', {
label: 'Calculated hourly rate',
computedValue: () => `💰 Average hourly cost: $${getHourlyRate()}/hour`,
customStyles: { background: '#f0f9ff', padding: '12px', borderRadius: '8px' }
});
});
// ========== PAGE 2: Meeting Habits ==========
const page2 = pages.addPage('meeting-habits', { mobileBreakpoint: 500 });
page2.addRow(row => {
row.addTextPanel('header2', {
label: 'Step 2 of 4: Meeting Habits',
computedValue: () => 'How does your team meet?',
customStyles: { fontSize: '0.9rem', color: '#6b7280', marginBottom: '1rem' }
});
});
page2.addSpacer({ height: '24px' });
page2.addRow(row => {
row.addSlider('meetingsPerWeek', {
label: 'Average meetings per person per week',
min: 3,
max: 30,
step: 1,
defaultValue: 10,
showValue: true,
onValueChange: (v) => inputs.update(s => ({ ...s, meetingsPerWeek: v || 10 }))
});
});
page2.addRow(row => {
row.addSlider('avgMeetingLength', {
label: 'Average meeting length',
min: 15,
max: 90,
step: 5,
unit: 'min',
defaultValue: 45,
showValue: true,
onValueChange: (v) => inputs.update(s => ({ ...s, avgMeetingLength: v || 45 }))
});
});
page2.addRow(row => {
row.addTextPanel('weeklyHours', {
label: 'Weekly meeting time',
computedValue: () => `⏱️ That's ${getWeeklyMeetingHours()} hours/week in meetings per person`,
customStyles: { background: '#fef3c7', padding: '12px', borderRadius: '8px' }
});
});
// ========== PAGE 3: Meeting Quality ==========
const page3 = pages.addPage('meeting-quality', { mobileBreakpoint: 500 });
page3.addRow(row => {
row.addTextPanel('header3', {
label: 'Step 3 of 4: Meeting Quality',
computedValue: () => 'Be honest about meeting effectiveness',
customStyles: { fontSize: '0.9rem', color: '#6b7280', marginBottom: '1rem' }
});
});
page3.addSpacer({ height: '24px' });
page3.addRow(row => {
row.addSlider('unnecessaryPercent', {
label: 'What percent of meetings could be emails or async?',
min: 5,
max: 70,
step: 5,
unit: '%',
defaultValue: 30,
showValue: true,
tooltip: 'Most organizations estimate 25-40%',
onValueChange: (v) => inputs.update(s => ({ ...s, unnecessaryPercent: v || 30 }))
});
});
page3.addRow(row => {
row.addSlider('attendeesOverloaded', {
label: 'How many extra people are usually invited "just in case"?',
min: 0,
max: 8,
step: 1,
defaultValue: 3,
showValue: true,
tooltip: 'People who attend but don\'t need to be there',
onValueChange: (v) => inputs.update(s => ({ ...s, attendeesOverloaded: v || 3 }))
});
});
page3.addRow(row => {
row.addSuggestionChips('meetingProblems', {
label: 'Common meeting problems you experience:',
suggestions: [
{ id: 'noagenda', name: '📋 No agenda' },
{ id: 'overtime', name: '⏰ Runs overtime' },
{ id: 'tangents', name: '🔀 Goes off-topic' },
{ id: 'nodecision', name: '❓ No decisions made' },
{ id: 'toofew', name: '😴 Could be shorter' },
{ id: 'recurring', name: '🔄 Unnecessary recurring' }
]
});
});
// ========== PAGE 4: Results ==========
const page4 = pages.addPage('results', { mobileBreakpoint: 500 });
page4.addRow(row => {
row.addTextPanel('header4', {
label: 'Step 4 of 4: Your Meeting Cost Analysis',
computedValue: () => 'Here\'s what meetings are costing you',
customStyles: { fontSize: '0.9rem', color: '#6b7280', marginBottom: '1rem' }
});
});
page4.addSpacer({ height: '24px' });
page4.addRow(row => {
row.addTextPanel('mainResult', {
label: 'Annual Wasted Meeting Cost',
computedValue: () => `$${getTotalWastedCost().toLocaleString()}`,
customStyles: () => ({
fontSize: '48px',
fontWeight: 'bold',
textAlign: 'center',
padding: '20px',
borderRadius: '12px',
color: getTotalWastedCost() > 500000 ? '#dc2626' : getTotalWastedCost() > 200000 ? '#ca8a04' : '#059669',
background: getTotalWastedCost() > 500000 ? '#fef2f2' : getTotalWastedCost() > 200000 ? '#fefce8' : '#ecfdf5'
})
});
});
page4.addRow(row => {
row.addTextPanel('healthScore', {
label: 'Meeting Health Score',
computedValue: () => `📊 ${getMeetingHealthScore()}% - ${getHealthLabel()}`,
customStyles: { textAlign: 'center', fontSize: '18px', padding: '10px' }
});
});
page4.addRow(row => {
row.addPriceDisplay('totalMeetingCost', {
label: 'Total Annual Meeting Cost',
computedValue: () => getCompanyAnnualMeetingCost(),
currency: '$',
decimals: 0
});
row.addPriceDisplay('unnecessaryCost', {
label: 'Unnecessary Meeting Cost',
computedValue: () => getUnnecessaryMeetingCost(),
currency: '$',
decimals: 0,
variant: 'highlight'
});
});
page4.addRow(row => {
row.addTextPanel('hoursLost', {
label: '⏱️ Productive Hours Lost',
computedValue: () => `${getProductiveHoursLost().toLocaleString()} hours/year across your organization`,
customStyles: { padding: '12px', background: '#fef2f2', borderRadius: '8px' }
});
});
const breakdownSection = page4.addSubform('breakdown', {
title: '📊 Detailed Breakdown (click to expand)',
isCollapsible: true,
customStyles: { background: '#f9fafb', borderRadius: '8px', marginTop: '20px' }
});
breakdownSection.addRow(row => {
row.addTextPanel('perPersonCost', {
label: 'Per-Person Metrics',
computedValue: () => `• Weekly meeting time: ${getWeeklyMeetingHours()} hours
• Weekly meeting cost: $${getWeeklyMeetingCostPerPerson().toLocaleString()}
• Annual meeting cost: $${getAnnualMeetingCostPerPerson().toLocaleString()}`
});
});
page4.addRow(row => {
row.addTextPanel('savingsOpportunity', {
label: '💡 Savings Opportunity',
computedValue: () => `By reducing unnecessary meetings by 50%, you could save $${Math.round(getTotalWastedCost() / 2).toLocaleString()}/year`,
customStyles: { padding: '15px', background: '#ecfdf5', borderRadius: '8px', marginTop: '15px', color: '#059669' }
});
});
// ========== PAGE 5: Lead Capture ==========
const page5 = pages.addPage('lead-capture', { mobileBreakpoint: 500 });
page5.addRow(row => {
row.addTextPanel('header5', {
label: 'Get Your Meeting Optimization Report',
computedValue: () => 'Receive actionable strategies to reduce meeting waste',
customStyles: { fontSize: '0.9rem', color: '#6b7280', marginBottom: '1rem' }
});
});
page5.addSpacer({ height: '24px' });
page5.addRow(row => {
row.addTextbox('name', { label: 'Your Name', isRequired: true, placeholder: 'Jane Smith' }, '1fr');
row.addEmail('email', { label: 'Work Email', isRequired: true, placeholder: 'jane@company.com' }, '1fr');
});
page5.addRow(row => {
row.addTextbox('company', { label: 'Company Name', placeholder: 'Acme Inc.' }, '1fr');
row.addDropdown('role', {
label: 'Your Role',
options: [
{ id: 'exec', name: 'Executive / C-Level' },
{ id: 'manager', name: 'Manager / Team Lead' },
{ id: 'hr', name: 'HR / People Ops' },
{ id: 'ops', name: 'Operations' },
{ id: 'ic', name: 'Individual Contributor' }
]
}, '1fr');
});
page5.addRow(row => {
row.addCheckboxList('consent', {
options: [
{ id: 'report', name: '📄 Send me the meeting cost report', isRequired: true },
{ id: 'tips', name: '💡 Include meeting optimization strategies' },
{ id: 'tools', name: '🛠️ Recommend tools to reduce meetings' }
],
defaultValue: ['report'],
orientation: 'vertical'
});
});
// ========== SUBMIT BUTTON ==========
form.configureSubmitButton({
label: () => `⏱️ Get My Report (Wasted: $${getTotalWastedCost().toLocaleString()}/yr)`
});
// ========== PDF REPORT ==========
form.configurePdf('meeting-cost-report', pdf => {
pdf.configure({
filename: 'meeting-cost-analysis.pdf',
pageSize: 'A4',
allowUserDownload: true,
downloadButtonLabel: '⏱️ Download Meeting Report',
header: {
title: 'Meeting Cost Analysis',
subtitle: 'Your Organization\'s Meeting ROI'
},
footer: {
text: 'Generated by FormTs',
showPageNumbers: true
}
});
pdf.addSection('Executive Summary', section => {
section.addRow(row => {
row.addField('Annual Wasted Cost', `$${getTotalWastedCost().toLocaleString()}`);
row.addField('Meeting Health Score', `${getMeetingHealthScore()}%`);
});
section.addRow(row => {
row.addField('Hours Lost/Year', `${getProductiveHoursLost().toLocaleString()}`);
row.addField('Status', getHealthLabel());
});
});
pdf.addSection('Cost Breakdown', section => {
section.addTable(
['Metric', 'Value'],
[
['Total Annual Meeting Cost', `$${getCompanyAnnualMeetingCost().toLocaleString()}`],
['Unnecessary Meeting Cost', `$${getUnnecessaryMeetingCost().toLocaleString()}`],
['Per-Person Annual Cost', `$${getAnnualMeetingCostPerPerson().toLocaleString()}`],
['Weekly Hours in Meetings', `${getWeeklyMeetingHours()} hours`]
]
);
});
pdf.addPageBreak();
pdf.addSection('Optimization Recommendations', section => {
section.addText('1. Implement "No Meeting Wednesdays" for deep work');
section.addText('2. Default to 25/50 minute meetings instead of 30/60');
section.addText('3. Require agendas for all meetings over 2 people');
section.addText('4. Use async video (Loom) for status updates');
section.addText('5. Audit recurring meetings quarterly');
section.addText('6. Limit attendees to essential participants only');
});
pdf.addSection('Potential Savings', section => {
section.addText(`50% reduction: $${Math.round(getTotalWastedCost() / 2).toLocaleString()}/year`);
section.addText(`25% reduction: $${Math.round(getTotalWastedCost() / 4).toLocaleString()}/year`);
});
});
form.configureSubmitBehavior({ sendToServer: true });
}
Frequently Asked Questions
How is meeting cost calculated?
Meeting cost includes direct labor cost (attendee hours x hourly rate), productivity loss from context switching (typically 25% of meeting time), and opportunity cost of displaced deep work. The total reveals the true cost of your meeting culture.
What's a normal amount of time in meetings?
Research suggests that employees are most productive when meetings consume less than 30% of their workweek. Many organizations see meeting time creeping to 50%+ which significantly impacts individual contributor productivity.
How can I reduce meeting costs?
Common strategies include: requiring agendas for all meetings, defaulting to 25 or 50 minute meetings, implementing no-meeting days, reducing attendee lists to essential participants, and replacing status meetings with async updates.
Are all meetings bad?
No - collaborative problem-solving, strategic planning, and team building meetings can provide high value. The goal is eliminating or shortening low-value meetings (status updates, information sharing) while preserving high-value collaboration time.