Bar Service Calculator
Plan your event bar service with confidence using this comprehensive calculator. Whether you're hosting a wedding, corporate event, or private party, get accurate pricing based on guest count, bar type (open, limited, cash), drink packages, service duration, and bartender needs. Includes options for premium liquors, specialty cocktails, and bar equipment rentals.
Try the Calculator
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export function barServiceCalculator(form: FormTs) {
form.addRow(row => {
row.addTextPanel('header', {
computedValue: () => 'Bar Service Calculator',
customStyles: { 'font-size': '1.5rem', 'font-weight': '600', 'color': '#1e293b' }
});
});
form.addSpacer({ height: 20 });
// Event Details Section
const eventSection = form.addSubform('event', { title: '🎉 Event Details' });
eventSection.addRow(row => {
row.addInteger('guestCount', {
label: 'Number of Guests',
min: 10,
max: 1000,
defaultValue: 100,
isRequired: true
}, '1fr');
row.addDecimal('serviceDuration', {
label: 'Service Duration (Hours)',
min: 1,
max: 12,
defaultValue: 5,
isRequired: true,
tooltip: 'Total hours bar will be open'
}, '1fr');
});
eventSection.addRow(row => {
row.addDropdown('eventType', {
label: 'Event Type',
options: [
{ id: 'wedding', name: 'Wedding Reception' },
{ id: 'corporate', name: 'Corporate Event' },
{ id: 'birthday', name: 'Birthday / Anniversary' },
{ id: 'cocktail', name: 'Cocktail Party' },
{ id: 'holiday', name: 'Holiday Party' },
{ id: 'other', name: 'Other Private Event' }
],
defaultValue: 'wedding'
}, '1fr');
row.addDropdown('drinkingLevel', {
label: 'Expected Drinking Level',
options: [
{ id: 'light', name: 'Light (1-2 drinks/person)' },
{ id: 'moderate', name: 'Moderate (3-4 drinks/person)' },
{ id: 'heavy', name: 'Heavy (5+ drinks/person)' }
],
defaultValue: 'moderate',
tooltip: 'Affects beverage quantities'
}, '1fr');
});
// Bar Type Section
const barTypeSection = form.addSubform('barType', { title: '🍸 Bar Service Type' });
barTypeSection.addRow(row => {
row.addRadioButton('serviceType', {
label: 'Service Type',
options: [
{ id: 'open', name: 'Open Bar - Host pays all' },
{ id: 'limited', name: 'Limited Bar - Beer & wine only' },
{ id: 'consumption', name: 'Consumption Bar - Pay per drink' },
{ id: 'cash', name: 'Cash Bar - Guests pay' }
],
defaultValue: 'open',
isRequired: true
});
});
barTypeSection.addRow(row => {
row.addDropdown('liquorQuality', {
label: 'Liquor Quality',
options: [
{ id: 'well', name: 'Well / House Brands' },
{ id: 'call', name: 'Call Brands' },
{ id: 'premium', name: 'Premium Brands' },
{ id: 'top-shelf', name: 'Top Shelf' }
],
defaultValue: 'call',
isVisible: () => barTypeSection.radioButton('serviceType')?.value() === 'open'
}, '1fr');
row.addDropdown('wineSelection', {
label: 'Wine Selection',
options: [
{ id: 'house', name: 'House Wine' },
{ id: 'mid-range', name: 'Mid-Range Selection' },
{ id: 'premium', name: 'Premium Selection' }
],
defaultValue: 'mid-range'
}, '1fr');
});
// Beverage Options Section
const beverageSection = form.addSubform('beverages', { title: '🍷 Beverage Options' });
beverageSection.addRow(row => {
row.addCheckbox('beer', {
label: 'Beer Selection',
defaultValue: true
}, '1fr');
row.addCheckbox('wine', {
label: 'Wine Selection',
defaultValue: true
}, '1fr');
});
beverageSection.addRow(row => {
row.addCheckbox('liquor', {
label: 'Full Liquor Bar',
defaultValue: true,
isVisible: () => barTypeSection.radioButton('serviceType')?.value() !== 'limited'
}, '1fr');
row.addCheckbox('signatureCocktails', {
label: 'Signature Cocktails',
defaultValue: false,
tooltip: '2-3 custom cocktails for your event'
}, '1fr');
});
beverageSection.addRow(row => {
row.addCheckbox('champagneToast', {
label: 'Champagne Toast',
defaultValue: false,
isVisible: () => eventSection.dropdown('eventType')?.value() === 'wedding'
}, '1fr');
row.addCheckbox('nonAlcoholic', {
label: 'Mocktail Station',
defaultValue: false,
tooltip: 'Premium non-alcoholic options'
}, '1fr');
});
// Staffing Section
const staffingSection = form.addSubform('staffing', { title: '👨🍳 Staffing & Equipment' });
staffingSection.addRow(row => {
row.addInteger('bartenders', {
label: 'Number of Bartenders',
min: 1,
max: 20,
defaultValue: 2,
tooltip: 'Recommended: 1 per 50-75 guests'
}, '1fr');
row.addCheckbox('barback', {
label: 'Barback Support',
defaultValue: true,
tooltip: 'Assistants for restocking'
}, '1fr');
});
staffingSection.addRow(row => {
row.addCheckbox('barRental', {
label: 'Portable Bar Rental',
defaultValue: true
}, '1fr');
row.addCheckbox('glassware', {
label: 'Glassware Rental',
defaultValue: true
}, '1fr');
});
staffingSection.addRow(row => {
row.addCheckbox('iceService', {
label: 'Ice & Coolers',
defaultValue: true
}, '1fr');
row.addCheckbox('garnishes', {
label: 'Premium Garnishes',
defaultValue: false
}, '1fr');
});
form.addSpacer({ height: 20, showLine: true, lineStyle: 'dashed' });
// Pricing Breakdown
const breakdownSection = form.addSubform('breakdown', { title: '📊 Price Breakdown', isCollapsible: true });
breakdownSection.addRow(row => {
row.addPriceDisplay('beverageCost', {
label: 'Beverage Cost',
computedValue: () => {
const guestCount = eventSection.integer('guestCount')?.value() || 100;
const duration = eventSection.decimal('serviceDuration')?.value() || 5;
const serviceType = barTypeSection.radioButton('serviceType')?.value() || 'open';
const liquorQuality = barTypeSection.dropdown('liquorQuality')?.value() || 'call';
const drinkingLevel = eventSection.dropdown('drinkingLevel')?.value() || 'moderate';
if (serviceType === 'cash') return 0;
// Base per-person rates
const baseRates: Record<string, number> = {
'open': 35, 'limited': 20, 'consumption': 25
};
let rate = baseRates[serviceType] || 35;
// Quality multipliers
const qualityMultipliers: Record<string, number> = {
'well': 0.8, 'call': 1, 'premium': 1.3, 'top-shelf': 1.6
};
if (serviceType === 'open') {
rate *= qualityMultipliers[liquorQuality] || 1;
}
// Drinking level multipliers
const drinkingMultipliers: Record<string, number> = {
'light': 0.7, 'moderate': 1, 'heavy': 1.4
};
rate *= drinkingMultipliers[drinkingLevel] || 1;
// Duration adjustment (over 4 hours)
if (duration > 4) {
rate *= 1 + ((duration - 4) * 0.1);
}
return Math.round(rate * guestCount * 100) / 100;
},
variant: 'default'
}, '1fr');
row.addPriceDisplay('staffingCost', {
label: 'Staffing Cost',
computedValue: () => {
const duration = eventSection.decimal('serviceDuration')?.value() || 5;
const bartenders = staffingSection.integer('bartenders')?.value() || 2;
const hasBarback = staffingSection.checkbox('barback')?.value();
const bartenderRate = 45; // per hour
const barbackRate = 25; // per hour
let cost = bartenders * bartenderRate * duration;
if (hasBarback) {
cost += Math.ceil(bartenders / 2) * barbackRate * duration;
}
return Math.round(cost * 100) / 100;
},
variant: 'default'
}, '1fr');
});
breakdownSection.addRow(row => {
row.addPriceDisplay('equipmentCost', {
label: 'Equipment Rental',
computedValue: () => {
let cost = 0;
if (staffingSection.checkbox('barRental')?.value()) cost += 250;
if (staffingSection.checkbox('glassware')?.value()) {
const guests = eventSection.integer('guestCount')?.value() || 100;
cost += Math.ceil(guests / 25) * 50;
}
if (staffingSection.checkbox('iceService')?.value()) cost += 100;
if (staffingSection.checkbox('garnishes')?.value()) cost += 75;
return cost;
},
variant: 'default'
}, '1fr');
row.addPriceDisplay('upgradesCost', {
label: 'Upgrades & Add-ons',
computedValue: () => {
const guestCount = eventSection.integer('guestCount')?.value() || 100;
let cost = 0;
if (beverageSection.checkbox('signatureCocktails')?.value()) cost += 250;
if (beverageSection.checkbox('champagneToast')?.value()) cost += guestCount * 8;
if (beverageSection.checkbox('nonAlcoholic')?.value()) cost += 150;
return cost;
},
variant: 'default'
}, '1fr');
});
// Quote Section
const quoteSection = form.addSubform('quote', { title: '💰 Your Quote', isCollapsible: false });
quoteSection.addRow(row => {
row.addPriceDisplay('perPersonCost', {
label: 'Cost per Guest',
computedValue: () => {
const guestCount = eventSection.integer('guestCount')?.value() || 100;
const duration = eventSection.decimal('serviceDuration')?.value() || 5;
const serviceType = barTypeSection.radioButton('serviceType')?.value() || 'open';
const liquorQuality = barTypeSection.dropdown('liquorQuality')?.value() || 'call';
const drinkingLevel = eventSection.dropdown('drinkingLevel')?.value() || 'moderate';
const bartenders = staffingSection.integer('bartenders')?.value() || 2;
const hasBarback = staffingSection.checkbox('barback')?.value();
// Beverage cost
let beverageCost = 0;
if (serviceType !== 'cash') {
const baseRates: Record<string, number> = { 'open': 35, 'limited': 20, 'consumption': 25 };
let rate = baseRates[serviceType] || 35;
const qualityMultipliers: Record<string, number> = { 'well': 0.8, 'call': 1, 'premium': 1.3, 'top-shelf': 1.6 };
if (serviceType === 'open') rate *= qualityMultipliers[liquorQuality] || 1;
const drinkingMultipliers: Record<string, number> = { 'light': 0.7, 'moderate': 1, 'heavy': 1.4 };
rate *= drinkingMultipliers[drinkingLevel] || 1;
if (duration > 4) rate *= 1 + ((duration - 4) * 0.1);
beverageCost = rate * guestCount;
}
// Staffing cost
let staffingCost = bartenders * 45 * duration;
if (hasBarback) staffingCost += Math.ceil(bartenders / 2) * 25 * duration;
// Equipment
let equipmentCost = 0;
if (staffingSection.checkbox('barRental')?.value()) equipmentCost += 250;
if (staffingSection.checkbox('glassware')?.value()) equipmentCost += Math.ceil(guestCount / 25) * 50;
if (staffingSection.checkbox('iceService')?.value()) equipmentCost += 100;
if (staffingSection.checkbox('garnishes')?.value()) equipmentCost += 75;
// Upgrades
let upgrades = 0;
if (beverageSection.checkbox('signatureCocktails')?.value()) upgrades += 250;
if (beverageSection.checkbox('champagneToast')?.value()) upgrades += guestCount * 8;
if (beverageSection.checkbox('nonAlcoholic')?.value()) upgrades += 150;
const total = beverageCost + staffingCost + equipmentCost + upgrades;
return Math.round((total / guestCount) * 100) / 100;
},
variant: 'success'
}, '1fr');
row.addPriceDisplay('totalQuote', {
label: 'Total Bar Service',
computedValue: () => {
const guestCount = eventSection.integer('guestCount')?.value() || 100;
const duration = eventSection.decimal('serviceDuration')?.value() || 5;
const serviceType = barTypeSection.radioButton('serviceType')?.value() || 'open';
const liquorQuality = barTypeSection.dropdown('liquorQuality')?.value() || 'call';
const drinkingLevel = eventSection.dropdown('drinkingLevel')?.value() || 'moderate';
const bartenders = staffingSection.integer('bartenders')?.value() || 2;
const hasBarback = staffingSection.checkbox('barback')?.value();
// Beverage cost
let beverageCost = 0;
if (serviceType !== 'cash') {
const baseRates: Record<string, number> = { 'open': 35, 'limited': 20, 'consumption': 25 };
let rate = baseRates[serviceType] || 35;
const qualityMultipliers: Record<string, number> = { 'well': 0.8, 'call': 1, 'premium': 1.3, 'top-shelf': 1.6 };
if (serviceType === 'open') rate *= qualityMultipliers[liquorQuality] || 1;
const drinkingMultipliers: Record<string, number> = { 'light': 0.7, 'moderate': 1, 'heavy': 1.4 };
rate *= drinkingMultipliers[drinkingLevel] || 1;
if (duration > 4) rate *= 1 + ((duration - 4) * 0.1);
beverageCost = rate * guestCount;
}
// Staffing cost
let staffingCost = bartenders * 45 * duration;
if (hasBarback) staffingCost += Math.ceil(bartenders / 2) * 25 * duration;
// Equipment
let equipmentCost = 0;
if (staffingSection.checkbox('barRental')?.value()) equipmentCost += 250;
if (staffingSection.checkbox('glassware')?.value()) equipmentCost += Math.ceil(guestCount / 25) * 50;
if (staffingSection.checkbox('iceService')?.value()) equipmentCost += 100;
if (staffingSection.checkbox('garnishes')?.value()) equipmentCost += 75;
// Upgrades
let upgrades = 0;
if (beverageSection.checkbox('signatureCocktails')?.value()) upgrades += 250;
if (beverageSection.checkbox('champagneToast')?.value()) upgrades += guestCount * 8;
if (beverageSection.checkbox('nonAlcoholic')?.value()) upgrades += 150;
return Math.round((beverageCost + staffingCost + equipmentCost + upgrades) * 100) / 100;
},
variant: 'large'
}, '1fr');
});
// Summary Section
const summarySection = form.addSubform('summary', {
title: '🍹 Summary',
isCollapsible: false,
sticky: 'bottom'
});
summarySection.addRow(row => {
row.addTextPanel('summaryText', {
computedValue: () => {
const guestCount = eventSection.integer('guestCount')?.value() || 100;
const duration = eventSection.decimal('serviceDuration')?.value() || 5;
const serviceType = barTypeSection.radioButton('serviceType')?.value() || 'open';
const typeLabels: Record<string, string> = {
'open': 'open bar', 'limited': 'beer & wine bar', 'consumption': 'consumption bar', 'cash': 'cash bar'
};
return `${typeLabels[serviceType]} for ${guestCount} guests over ${duration} hours`;
},
customStyles: { 'font-size': '0.95rem', 'font-weight': '500', 'text-align': 'center', 'color': '#1e293b' }
});
});
summarySection.addRow(row => {
row.addTextPanel('disclaimer', {
computedValue: () => 'Prices are estimates. Final cost depends on venue requirements and specific beverage selections.',
customStyles: { 'font-size': '0.8rem', 'color': '#64748b', 'text-align': 'center' }
});
});
form.configureSubmitButton({
label: 'Book Bar Service'
});
}
Frequently Asked Questions
How much does bar service cost per person?
Open bars typically cost $25-75+ per person depending on drink quality and duration. Limited bars (beer/wine) run $15-35 per person. Cash bars are usually $0 for hosts plus bartender fees.
How many bartenders do I need?
The standard is 1 bartender per 50-75 guests for basic service, or 1 per 35-50 guests for cocktail-heavy events. Busy periods (cocktail hour) may need extra staff.
What's included in an open bar?
Open bars typically include well liquors, beer, wine, mixers, and garnishes. Premium packages upgrade liquor brands and may add specialty cocktails or champagne.
Should I provide beer and wine only?
Beer and wine bars are budget-friendly and widely appreciated. They work well for casual events or afternoon receptions. Consider your guest preferences and event style.