GDPR Compliance Calculator
Help businesses understand the true cost of GDPR/RODO compliance with this interactive calculator. Cover all aspects from initial assessment to ongoing maintenance including privacy policies, data processing agreements, DPO services, staff training, and technical implementations. Perfect for legal consultants, privacy professionals, and businesses planning their compliance journey. Fully customizable to match your service offerings and pricing structure.
Try the Calculator
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export function gdprComplianceCalculator(form: FormTs) {
// Base prices for different services
const documentPrices: Record<string, number> = {
'privacy-policy': 500,
'cookie-policy': 300,
'dpa': 600,
'ria': 800,
'dpia': 1200,
'ropa': 700,
'data-breach-procedure': 500,
'retention-policy': 400,
'consent-forms': 350,
'employee-privacy-notice': 400
};
// Company size multipliers
const sizeMultipliers: Record<string, number> = {
'micro': 0.7,
'small': 1.0,
'medium': 1.5,
'large': 2.5,
'enterprise': 4.0
};
// Industry complexity multipliers
const industryMultipliers: Record<string, number> = {
'general': 1.0,
'ecommerce': 1.2,
'healthcare': 1.8,
'finance': 1.7,
'education': 1.3,
'hr-recruitment': 1.4,
'marketing': 1.3,
'technology': 1.4,
'government': 1.6
};
// DPO monthly rates by engagement type
const dpoRates: Record<string, number> = {
'none': 0,
'consulting': 500,
'part-time': 1500,
'full-time': 4000,
'outsourced': 800
};
form.addRow(row => {
row.addTextPanel('header', {
computedValue: () => 'GDPR Compliance Cost Calculator',
customStyles: { 'font-size': '1.5rem', 'font-weight': '600', 'color': '#1e293b' }
});
});
form.addSpacer({ height: 20 });
// Company Profile Section
const companySection = form.addSubform('companyProfile', { title: '🏢 Company Profile' });
companySection.addRow(row => {
row.addDropdown('companySize', {
label: 'Company Size',
options: [
{ id: 'micro', name: 'Micro (1-9 employees)' },
{ id: 'small', name: 'Small (10-49 employees)' },
{ id: 'medium', name: 'Medium (50-249 employees)' },
{ id: 'large', name: 'Large (250-999 employees)' },
{ id: 'enterprise', name: 'Enterprise (1000+ employees)' }
],
defaultValue: 'small',
isRequired: true
}, '1fr');
row.addDropdown('industry', {
label: 'Industry',
options: [
{ id: 'general', name: 'General Business' },
{ id: 'ecommerce', name: 'E-commerce / Retail' },
{ id: 'healthcare', name: 'Healthcare / Medical' },
{ id: 'finance', name: 'Finance / Insurance' },
{ id: 'education', name: 'Education' },
{ id: 'hr-recruitment', name: 'HR / Recruitment' },
{ id: 'marketing', name: 'Marketing / Advertising' },
{ id: 'technology', name: 'Technology / SaaS' },
{ id: 'government', name: 'Government / Public Sector' }
],
defaultValue: 'general',
isRequired: true
}, '1fr');
});
companySection.addRow(row => {
row.addDropdown('dataVolume', {
label: 'Personal Data Processing Volume',
options: [
{ id: 'low', name: 'Low (< 1,000 records)' },
{ id: 'medium', name: 'Medium (1,000 - 10,000 records)' },
{ id: 'high', name: 'High (10,000 - 100,000 records)' },
{ id: 'very-high', name: 'Very High (100,000+ records)' }
],
defaultValue: 'medium',
isRequired: true
}, '1fr');
row.addDropdown('currentStatus', {
label: 'Current Compliance Status',
options: [
{ id: 'none', name: 'No existing compliance' },
{ id: 'partial', name: 'Partial compliance' },
{ id: 'review', name: 'Needs review/update' }
],
defaultValue: 'none',
isRequired: true
}, '1fr');
});
// Documentation Section
const docsSection = form.addSubform('documentation', { title: '📄 Required Documentation' });
docsSection.addRow(row => {
row.addCheckbox('privacyPolicy', {
label: 'Privacy Policy',
defaultValue: true
}, '1fr');
row.addCheckbox('cookiePolicy', {
label: 'Cookie Policy',
defaultValue: true
}, '1fr');
});
docsSection.addRow(row => {
row.addCheckbox('dpa', {
label: 'Data Processing Agreements (DPA)',
defaultValue: true
}, '1fr');
row.addCheckbox('ropa', {
label: 'Records of Processing Activities (ROPA)',
defaultValue: true
}, '1fr');
});
docsSection.addRow(row => {
row.addCheckbox('ria', {
label: 'Risk Impact Assessment',
defaultValue: false
}, '1fr');
row.addCheckbox('dpia', {
label: 'Data Protection Impact Assessment (DPIA)',
defaultValue: false
}, '1fr');
});
docsSection.addRow(row => {
row.addCheckbox('breachProcedure', {
label: 'Data Breach Procedure',
defaultValue: true
}, '1fr');
row.addCheckbox('retentionPolicy', {
label: 'Data Retention Policy',
defaultValue: true
}, '1fr');
});
docsSection.addRow(row => {
row.addCheckbox('consentForms', {
label: 'Consent Forms & Mechanisms',
defaultValue: false
}, '1fr');
row.addCheckbox('employeeNotice', {
label: 'Employee Privacy Notice',
defaultValue: false
}, '1fr');
});
// DPO Services Section
const dpoSection = form.addSubform('dpoServices', { title: '👤 Data Protection Officer (DPO)' });
dpoSection.addRow(row => {
row.addDropdown('dpoType', {
label: 'DPO Services',
options: [
{ id: 'none', name: 'No DPO services needed' },
{ id: 'consulting', name: 'DPO Consulting (as needed)' },
{ id: 'outsourced', name: 'Outsourced DPO (monthly)' },
{ id: 'part-time', name: 'Part-time DPO (monthly)' },
{ id: 'full-time', name: 'Full-time DPO (monthly)' }
],
defaultValue: 'none',
isRequired: true
}, '1fr');
row.addInteger('dpoMonths', {
label: 'Contract Duration (months)',
min: 1,
max: 36,
defaultValue: 12,
isVisible: () => {
const dpoType = dpoSection.dropdown('dpoType')?.value();
return dpoType !== 'none' && dpoType !== 'consulting';
}
}, '1fr');
});
// Training Section
const trainingSection = form.addSubform('training', { title: '🎓 Training & Awareness' });
trainingSection.addRow(row => {
row.addCheckbox('staffTraining', {
label: 'Staff GDPR Training',
defaultValue: true
}, '1fr');
row.addInteger('trainingParticipants', {
label: 'Number of Participants',
min: 1,
max: 500,
defaultValue: 10,
isVisible: () => trainingSection.checkbox('staffTraining')?.value() === true
}, '1fr');
});
trainingSection.addRow(row => {
row.addCheckbox('managementTraining', {
label: 'Management/Leadership Training',
defaultValue: false
}, '1fr');
row.addCheckbox('specialistTraining', {
label: 'Specialist Training (IT/HR/Marketing)',
defaultValue: false
}, '1fr');
});
// Additional Services Section
const addonsSection = form.addSubform('additionalServices', { title: '✨ Additional Services' });
addonsSection.addRow(row => {
row.addCheckbox('gapAnalysis', {
label: 'Initial Gap Analysis & Assessment',
defaultValue: true
}, '1fr');
row.addCheckbox('vendorAudit', {
label: 'Vendor/Third-party Audit',
defaultValue: false
}, '1fr');
});
addonsSection.addRow(row => {
row.addCheckbox('cookieImplementation', {
label: 'Cookie Consent Implementation',
defaultValue: false
}, '1fr');
row.addCheckbox('dsarProcess', {
label: 'DSAR Process Setup',
defaultValue: false
}, '1fr');
});
addonsSection.addRow(row => {
row.addCheckbox('ongoingSupport', {
label: 'Ongoing Compliance Support (12 months)',
defaultValue: false
}, '1fr');
row.addCheckbox('annualReview', {
label: 'Annual Compliance Review',
defaultValue: false
}, '1fr');
});
form.addSpacer({ height: 20, showLine: true, lineStyle: 'dashed' });
// Summary Section
const summarySection = form.addSubform('summary', { title: '💰 Cost Estimate', isCollapsible: false });
summarySection.addRow(row => {
row.addPriceDisplay('documentationCost', {
label: 'Documentation',
computedValue: () => {
const size = companySection.dropdown('companySize')?.value() || 'small';
const industry = companySection.dropdown('industry')?.value() || 'general';
const sizeMult = sizeMultipliers?.[size] ?? 1.0;
const industryMult = industryMultipliers?.[industry] ?? 1.0;
let total = 0;
if (docsSection.checkbox('privacyPolicy')?.value()) total += documentPrices['privacy-policy'] ?? 0;
if (docsSection.checkbox('cookiePolicy')?.value()) total += documentPrices['cookie-policy'] ?? 0;
if (docsSection.checkbox('dpa')?.value()) total += documentPrices['dpa'] ?? 0;
if (docsSection.checkbox('ropa')?.value()) total += documentPrices['ropa'] ?? 0;
if (docsSection.checkbox('ria')?.value()) total += documentPrices['ria'] ?? 0;
if (docsSection.checkbox('dpia')?.value()) total += documentPrices['dpia'] ?? 0;
if (docsSection.checkbox('breachProcedure')?.value()) total += documentPrices['data-breach-procedure'] ?? 0;
if (docsSection.checkbox('retentionPolicy')?.value()) total += documentPrices['retention-policy'] ?? 0;
if (docsSection.checkbox('consentForms')?.value()) total += documentPrices['consent-forms'] ?? 0;
if (docsSection.checkbox('employeeNotice')?.value()) total += documentPrices['employee-privacy-notice'] ?? 0;
return Math.round(total * sizeMult * industryMult);
},
variant: 'default'
}, '1fr');
row.addPriceDisplay('dpoCost', {
label: 'DPO Services',
computedValue: () => {
const dpoType = dpoSection.dropdown('dpoType')?.value() || 'none';
const months = dpoSection.integer('dpoMonths')?.value() || 12;
const rate = dpoRates?.[dpoType] ?? 0;
if (dpoType === 'consulting') {
return rate; // One-time consulting fee
}
return rate * months;
},
variant: 'default'
}, '1fr');
});
summarySection.addRow(row => {
row.addPriceDisplay('trainingCost', {
label: 'Training',
computedValue: () => {
let total = 0;
const participants = trainingSection.integer('trainingParticipants')?.value() || 10;
if (trainingSection.checkbox('staffTraining')?.value()) {
total += Math.min(participants * 50, 2000); // $50/person, max $2000
}
if (trainingSection.checkbox('managementTraining')?.value()) {
total += 800;
}
if (trainingSection.checkbox('specialistTraining')?.value()) {
total += 1200;
}
return total;
},
variant: 'default'
}, '1fr');
row.addPriceDisplay('addonsCost', {
label: 'Additional Services',
computedValue: () => {
const size = companySection.dropdown('companySize')?.value() || 'small';
const sizeMult = sizeMultipliers?.[size] ?? 1.0;
let total = 0;
if (addonsSection.checkbox('gapAnalysis')?.value()) total += 1500;
if (addonsSection.checkbox('vendorAudit')?.value()) total += 2000;
if (addonsSection.checkbox('cookieImplementation')?.value()) total += 800;
if (addonsSection.checkbox('dsarProcess')?.value()) total += 1200;
if (addonsSection.checkbox('ongoingSupport')?.value()) total += 3600;
if (addonsSection.checkbox('annualReview')?.value()) total += 1000;
return Math.round(total * sizeMult);
},
variant: 'default'
}, '1fr');
});
const finalSection = form.addSubform('final', {
title: '🧾 Total Investment',
isCollapsible: false,
sticky: 'bottom'
});
finalSection.addRow(row => {
row.addPriceDisplay('totalCost', {
label: 'Total Compliance Cost',
computedValue: () => {
const size = companySection.dropdown('companySize')?.value() || 'small';
const industry = companySection.dropdown('industry')?.value() || 'general';
const sizeMult = sizeMultipliers?.[size] ?? 1.0;
const industryMult = industryMultipliers?.[industry] ?? 1.0;
// Documentation
let docTotal = 0;
if (docsSection.checkbox('privacyPolicy')?.value()) docTotal += documentPrices['privacy-policy'] ?? 0;
if (docsSection.checkbox('cookiePolicy')?.value()) docTotal += documentPrices['cookie-policy'] ?? 0;
if (docsSection.checkbox('dpa')?.value()) docTotal += documentPrices['dpa'] ?? 0;
if (docsSection.checkbox('ropa')?.value()) docTotal += documentPrices['ropa'] ?? 0;
if (docsSection.checkbox('ria')?.value()) docTotal += documentPrices['ria'] ?? 0;
if (docsSection.checkbox('dpia')?.value()) docTotal += documentPrices['dpia'] ?? 0;
if (docsSection.checkbox('breachProcedure')?.value()) docTotal += documentPrices['data-breach-procedure'] ?? 0;
if (docsSection.checkbox('retentionPolicy')?.value()) docTotal += documentPrices['retention-policy'] ?? 0;
if (docsSection.checkbox('consentForms')?.value()) docTotal += documentPrices['consent-forms'] ?? 0;
if (docsSection.checkbox('employeeNotice')?.value()) docTotal += documentPrices['employee-privacy-notice'] ?? 0;
docTotal = Math.round(docTotal * sizeMult * industryMult);
// DPO
const dpoType = dpoSection.dropdown('dpoType')?.value() || 'none';
const months = dpoSection.integer('dpoMonths')?.value() || 12;
const rate = dpoRates?.[dpoType] ?? 0;
const dpoCost = dpoType === 'consulting' ? rate : rate * months;
// Training
let trainingTotal = 0;
const participants = trainingSection.integer('trainingParticipants')?.value() || 10;
if (trainingSection.checkbox('staffTraining')?.value()) {
trainingTotal += Math.min(participants * 50, 2000);
}
if (trainingSection.checkbox('managementTraining')?.value()) {
trainingTotal += 800;
}
if (trainingSection.checkbox('specialistTraining')?.value()) {
trainingTotal += 1200;
}
// Addons
let addonsTotal = 0;
if (addonsSection.checkbox('gapAnalysis')?.value()) addonsTotal += 1500;
if (addonsSection.checkbox('vendorAudit')?.value()) addonsTotal += 2000;
if (addonsSection.checkbox('cookieImplementation')?.value()) addonsTotal += 800;
if (addonsSection.checkbox('dsarProcess')?.value()) addonsTotal += 1200;
if (addonsSection.checkbox('ongoingSupport')?.value()) addonsTotal += 3600;
if (addonsSection.checkbox('annualReview')?.value()) addonsTotal += 1000;
addonsTotal = Math.round(addonsTotal * sizeMult);
return docTotal + dpoCost + trainingTotal + addonsTotal;
},
variant: 'large'
});
});
finalSection.addRow(row => {
row.addTextPanel('disclaimer', {
computedValue: () => 'This estimate is for planning purposes only. Actual costs may vary based on specific requirements, complexity, and scope of work. A detailed assessment is recommended before engagement.',
customStyles: { 'font-size': '0.8rem', 'color': '#64748b', 'font-style': 'italic' }
});
});
form.configureSubmitButton({
label: 'Request Consultation'
});
}
Frequently Asked Questions
Can I customize the compliance services offered?
Yes, the calculator is fully customizable. Add or remove service types, adjust pricing, and configure packages to match your consultancy's offerings and expertise areas.
Does this cover all GDPR requirements?
The calculator covers the most common compliance requirements including documentation, DPO services, training, and technical measures. You can add additional services specific to your clients' industries.
Can I use this for different company sizes?
Absolutely. The calculator factors in company size, data processing volume, and industry to provide accurate estimates for small businesses to large enterprises.
Is this suitable for non-EU businesses?
Yes. Any business processing EU residents' data needs GDPR compliance. The calculator works for businesses worldwide that handle EU personal data.
How accurate are the estimates?
Estimates are based on typical market rates and project scopes. Include appropriate disclaimers noting that actual costs depend on specific circumstances and complexity.