Virtual Assistant Pricing Calculator
Hiring a virtual assistant can transform your productivity, but pricing varies widely. This calculator helps you estimate VA costs based on the type of tasks (administrative, creative, technical), hours needed per week, expertise level, and contract length. Compare package options and see total monthly costs. Ideal for VA agencies, freelance assistants, and businesses looking to outsource tasks.
Try the Calculator
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export function virtualAssistantCalculator(form: FormTs) {
form.addRow(row => {
row.addTextPanel('header', {
computedValue: () => 'Virtual Assistant Pricing Calculator',
customStyles: { 'font-size': '1.5rem', 'font-weight': '600', 'color': '#1e293b' }
});
});
form.addSpacer({ height: 20 });
// Task Types Section
const tasksSection = form.addSubform('tasks', { title: '📋 Task Types Needed' });
tasksSection.addRow(row => {
row.addCheckbox('adminTasks', {
label: 'Administrative Tasks',
defaultValue: true,
tooltip: 'Email, scheduling, data entry, file management'
}, '1fr');
row.addCheckbox('customerService', {
label: 'Customer Service',
defaultValue: false,
tooltip: 'Phone/chat support, inquiry handling'
}, '1fr');
});
tasksSection.addRow(row => {
row.addCheckbox('socialMedia', {
label: 'Social Media Management',
defaultValue: false,
tooltip: 'Posting, engagement, basic graphics'
}, '1fr');
row.addCheckbox('bookkeeping', {
label: 'Bookkeeping',
defaultValue: false,
tooltip: 'Invoicing, expense tracking, basic accounting'
}, '1fr');
});
tasksSection.addRow(row => {
row.addCheckbox('research', {
label: 'Research & Data',
defaultValue: false,
tooltip: 'Market research, competitor analysis, data collection'
}, '1fr');
row.addCheckbox('contentCreation', {
label: 'Content Creation',
defaultValue: false,
tooltip: 'Blog posts, newsletters, basic design'
}, '1fr');
});
tasksSection.addRow(row => {
row.addCheckbox('projectManagement', {
label: 'Project Management',
defaultValue: false,
tooltip: 'Task coordination, team communication'
}, '1fr');
row.addCheckbox('technicalSupport', {
label: 'Technical Support',
defaultValue: false,
tooltip: 'Website updates, CRM management, tech troubleshooting'
}, '1fr');
});
// Hours & Schedule Section
const scheduleSection = form.addSubform('schedule', { title: '⏰ Hours & Schedule' });
scheduleSection.addRow(row => {
row.addDropdown('hoursPerWeek', {
label: 'Hours per Week',
options: [
{ id: '5', name: '5 hours/week' },
{ id: '10', name: '10 hours/week' },
{ id: '15', name: '15 hours/week' },
{ id: '20', name: '20 hours/week (Part-time)' },
{ id: '30', name: '30 hours/week' },
{ id: '40', name: '40 hours/week (Full-time)' }
],
defaultValue: '10',
isRequired: true
}, '1fr');
row.addDropdown('availability', {
label: 'Availability Needed',
options: [
{ id: 'flexible', name: 'Flexible (async work)' },
{ id: 'business', name: 'Business Hours (your timezone)' },
{ id: 'extended', name: 'Extended Hours' },
{ id: '24-7', name: '24/7 Coverage' }
],
defaultValue: 'flexible',
tooltip: 'Real-time availability costs more'
}, '1fr');
});
// Expertise Section
const expertiseSection = form.addSubform('expertise', { title: '⭐ Expertise Level' });
expertiseSection.addRow(row => {
row.addRadioButton('experienceLevel', {
label: 'Experience Level',
options: [
{ id: 'entry', name: 'Entry Level (1-2 years experience)' },
{ id: 'intermediate', name: 'Intermediate (3-5 years experience)' },
{ id: 'senior', name: 'Senior (5-10 years experience)' },
{ id: 'expert', name: 'Expert/Specialist (10+ years)' }
],
defaultValue: 'intermediate',
isRequired: true
});
});
expertiseSection.addRow(row => {
row.addDropdown('location', {
label: 'VA Location Preference',
options: [
{ id: 'us', name: 'United States' },
{ id: 'canada', name: 'Canada' },
{ id: 'uk', name: 'United Kingdom' },
{ id: 'australia', name: 'Australia' },
{ id: 'philippines', name: 'Philippines' },
{ id: 'india', name: 'India' },
{ id: 'latam', name: 'Latin America' },
{ id: 'any', name: 'No Preference' }
],
defaultValue: 'any',
tooltip: 'Location affects hourly rates significantly'
}, '1fr');
row.addDropdown('language', {
label: 'Language Requirements',
options: [
{ id: 'english', name: 'English Only' },
{ id: 'bilingual', name: 'Bilingual (English + Spanish)' },
{ id: 'multilingual', name: 'Multilingual (3+ languages)' }
],
defaultValue: 'english'
}, '1fr');
});
// Contract Section
const contractSection = form.addSubform('contract', { title: '📄 Contract Details' });
contractSection.addRow(row => {
row.addDropdown('contractLength', {
label: 'Contract Length',
options: [
{ id: 'hourly', name: 'Hourly (No commitment)' },
{ id: 'weekly', name: 'Weekly' },
{ id: 'monthly', name: 'Monthly' },
{ id: '3-month', name: '3 Months (5% discount)' },
{ id: '6-month', name: '6 Months (10% discount)' },
{ id: '12-month', name: '12 Months (15% discount)' }
],
defaultValue: 'monthly',
tooltip: 'Longer commitments get better rates'
}, '1fr');
row.addDropdown('management', {
label: 'Management Style',
options: [
{ id: 'self', name: 'Self-managed (direct hire)' },
{ id: 'agency', name: 'Agency-managed (+20% for oversight)' }
],
defaultValue: 'self',
tooltip: 'Agency management adds fees but provides backup'
}, '1fr');
});
form.addSpacer({ height: 20, showLine: true, lineStyle: 'dashed' });
// Pricing Breakdown
const breakdownSection = form.addSubform('breakdown', { title: '📊 Pricing Breakdown', isCollapsible: true });
breakdownSection.addRow(row => {
row.addPriceDisplay('baseHourlyRate', {
label: 'Base Hourly Rate',
computedValue: () => {
const experienceLevel = expertiseSection.radioButton('experienceLevel')?.value() || 'intermediate';
const location = expertiseSection.dropdown('location')?.value() || 'any';
// Base rates by experience
const experienceRates: Record<string, number> = {
'entry': 15, 'intermediate': 25, 'senior': 40, 'expert': 60
};
// Location multipliers
const locationMultipliers: Record<string, number> = {
'us': 1.5, 'canada': 1.3, 'uk': 1.4, 'australia': 1.4,
'philippines': 0.5, 'india': 0.4, 'latam': 0.6, 'any': 0.8
};
const baseRate = experienceRates[experienceLevel] || 25;
const locationMult = locationMultipliers[location] || 1;
return Math.round(baseRate * locationMult * 100) / 100;
},
variant: 'default'
}, '1fr');
row.addPriceDisplay('taskAdjustment', {
label: 'Task Complexity Adjustment',
computedValue: () => {
const experienceLevel = expertiseSection.radioButton('experienceLevel')?.value() || 'intermediate';
const location = expertiseSection.dropdown('location')?.value() || 'any';
const experienceRates: Record<string, number> = { 'entry': 15, 'intermediate': 25, 'senior': 40, 'expert': 60 };
const locationMultipliers: Record<string, number> = {
'us': 1.5, 'canada': 1.3, 'uk': 1.4, 'australia': 1.4,
'philippines': 0.5, 'india': 0.4, 'latam': 0.6, 'any': 0.8
};
const baseRate = (experienceRates[experienceLevel] || 25) * (locationMultipliers[location] || 1);
// Task complexity adjustments
let adjustment = 0;
if (tasksSection.checkbox('bookkeeping')?.value()) adjustment += baseRate * 0.15;
if (tasksSection.checkbox('contentCreation')?.value()) adjustment += baseRate * 0.1;
if (tasksSection.checkbox('projectManagement')?.value()) adjustment += baseRate * 0.15;
if (tasksSection.checkbox('technicalSupport')?.value()) adjustment += baseRate * 0.2;
return Math.round(adjustment * 100) / 100;
},
variant: 'default'
}, '1fr');
});
breakdownSection.addRow(row => {
row.addPriceDisplay('availabilityPremium', {
label: 'Availability Premium',
computedValue: () => {
const availability = scheduleSection.dropdown('availability')?.value() || 'flexible';
const experienceLevel = expertiseSection.radioButton('experienceLevel')?.value() || 'intermediate';
const location = expertiseSection.dropdown('location')?.value() || 'any';
const experienceRates: Record<string, number> = { 'entry': 15, 'intermediate': 25, 'senior': 40, 'expert': 60 };
const locationMultipliers: Record<string, number> = {
'us': 1.5, 'canada': 1.3, 'uk': 1.4, 'australia': 1.4,
'philippines': 0.5, 'india': 0.4, 'latam': 0.6, 'any': 0.8
};
const baseRate = (experienceRates[experienceLevel] || 25) * (locationMultipliers[location] || 1);
const availabilityMultipliers: Record<string, number> = {
'flexible': 0, 'business': 0.1, 'extended': 0.2, '24-7': 0.5
};
return Math.round(baseRate * (availabilityMultipliers[availability] || 0) * 100) / 100;
},
variant: 'default'
}, '1fr');
row.addPriceDisplay('languagePremium', {
label: 'Language Premium',
computedValue: () => {
const language = expertiseSection.dropdown('language')?.value() || 'english';
const experienceLevel = expertiseSection.radioButton('experienceLevel')?.value() || 'intermediate';
const location = expertiseSection.dropdown('location')?.value() || 'any';
const experienceRates: Record<string, number> = { 'entry': 15, 'intermediate': 25, 'senior': 40, 'expert': 60 };
const locationMultipliers: Record<string, number> = {
'us': 1.5, 'canada': 1.3, 'uk': 1.4, 'australia': 1.4,
'philippines': 0.5, 'india': 0.4, 'latam': 0.6, 'any': 0.8
};
const baseRate = (experienceRates[experienceLevel] || 25) * (locationMultipliers[location] || 1);
const languageMultipliers: Record<string, number> = {
'english': 0, 'bilingual': 0.1, 'multilingual': 0.2
};
return Math.round(baseRate * (languageMultipliers[language] || 0) * 100) / 100;
},
variant: 'default'
}, '1fr');
});
// Quote Section
const quoteSection = form.addSubform('quote', { title: '💰 Your Quote', isCollapsible: false });
quoteSection.addRow(row => {
row.addPriceDisplay('effectiveHourlyRate', {
label: 'Effective Hourly Rate',
computedValue: () => {
const experienceLevel = expertiseSection.radioButton('experienceLevel')?.value() || 'intermediate';
const location = expertiseSection.dropdown('location')?.value() || 'any';
const availability = scheduleSection.dropdown('availability')?.value() || 'flexible';
const language = expertiseSection.dropdown('language')?.value() || 'english';
const management = contractSection.dropdown('management')?.value() || 'self';
const experienceRates: Record<string, number> = { 'entry': 15, 'intermediate': 25, 'senior': 40, 'expert': 60 };
const locationMultipliers: Record<string, number> = {
'us': 1.5, 'canada': 1.3, 'uk': 1.4, 'australia': 1.4,
'philippines': 0.5, 'india': 0.4, 'latam': 0.6, 'any': 0.8
};
let rate = (experienceRates[experienceLevel] || 25) * (locationMultipliers[location] || 1);
// Task adjustments
if (tasksSection.checkbox('bookkeeping')?.value()) rate *= 1.15;
if (tasksSection.checkbox('contentCreation')?.value()) rate *= 1.1;
if (tasksSection.checkbox('projectManagement')?.value()) rate *= 1.15;
if (tasksSection.checkbox('technicalSupport')?.value()) rate *= 1.2;
// Availability
const availabilityMultipliers: Record<string, number> = { 'flexible': 1, 'business': 1.1, 'extended': 1.2, '24-7': 1.5 };
rate *= availabilityMultipliers[availability] || 1;
// Language
const languageMultipliers: Record<string, number> = { 'english': 1, 'bilingual': 1.1, 'multilingual': 1.2 };
rate *= languageMultipliers[language] || 1;
// Agency management
if (management === 'agency') rate *= 1.2;
return Math.round(rate * 100) / 100;
},
variant: 'success'
}, '1fr');
row.addPriceDisplay('weeklyEstimate', {
label: 'Weekly Cost',
computedValue: () => {
const hoursPerWeek = parseInt(scheduleSection.dropdown('hoursPerWeek')?.value() || '10');
const experienceLevel = expertiseSection.radioButton('experienceLevel')?.value() || 'intermediate';
const location = expertiseSection.dropdown('location')?.value() || 'any';
const availability = scheduleSection.dropdown('availability')?.value() || 'flexible';
const language = expertiseSection.dropdown('language')?.value() || 'english';
const management = contractSection.dropdown('management')?.value() || 'self';
const experienceRates: Record<string, number> = { 'entry': 15, 'intermediate': 25, 'senior': 40, 'expert': 60 };
const locationMultipliers: Record<string, number> = {
'us': 1.5, 'canada': 1.3, 'uk': 1.4, 'australia': 1.4,
'philippines': 0.5, 'india': 0.4, 'latam': 0.6, 'any': 0.8
};
let rate = (experienceRates[experienceLevel] || 25) * (locationMultipliers[location] || 1);
if (tasksSection.checkbox('bookkeeping')?.value()) rate *= 1.15;
if (tasksSection.checkbox('contentCreation')?.value()) rate *= 1.1;
if (tasksSection.checkbox('projectManagement')?.value()) rate *= 1.15;
if (tasksSection.checkbox('technicalSupport')?.value()) rate *= 1.2;
const availabilityMultipliers: Record<string, number> = { 'flexible': 1, 'business': 1.1, 'extended': 1.2, '24-7': 1.5 };
rate *= availabilityMultipliers[availability] || 1;
const languageMultipliers: Record<string, number> = { 'english': 1, 'bilingual': 1.1, 'multilingual': 1.2 };
rate *= languageMultipliers[language] || 1;
if (management === 'agency') rate *= 1.2;
return Math.round(rate * hoursPerWeek * 100) / 100;
},
variant: 'default'
}, '1fr');
});
quoteSection.addRow(row => {
row.addPriceDisplay('monthlyEstimate', {
label: 'Monthly Cost',
computedValue: () => {
const hoursPerWeek = parseInt(scheduleSection.dropdown('hoursPerWeek')?.value() || '10');
const contractLength = contractSection.dropdown('contractLength')?.value() || 'monthly';
const experienceLevel = expertiseSection.radioButton('experienceLevel')?.value() || 'intermediate';
const location = expertiseSection.dropdown('location')?.value() || 'any';
const availability = scheduleSection.dropdown('availability')?.value() || 'flexible';
const language = expertiseSection.dropdown('language')?.value() || 'english';
const management = contractSection.dropdown('management')?.value() || 'self';
const experienceRates: Record<string, number> = { 'entry': 15, 'intermediate': 25, 'senior': 40, 'expert': 60 };
const locationMultipliers: Record<string, number> = {
'us': 1.5, 'canada': 1.3, 'uk': 1.4, 'australia': 1.4,
'philippines': 0.5, 'india': 0.4, 'latam': 0.6, 'any': 0.8
};
let rate = (experienceRates[experienceLevel] || 25) * (locationMultipliers[location] || 1);
if (tasksSection.checkbox('bookkeeping')?.value()) rate *= 1.15;
if (tasksSection.checkbox('contentCreation')?.value()) rate *= 1.1;
if (tasksSection.checkbox('projectManagement')?.value()) rate *= 1.15;
if (tasksSection.checkbox('technicalSupport')?.value()) rate *= 1.2;
const availabilityMultipliers: Record<string, number> = { 'flexible': 1, 'business': 1.1, 'extended': 1.2, '24-7': 1.5 };
rate *= availabilityMultipliers[availability] || 1;
const languageMultipliers: Record<string, number> = { 'english': 1, 'bilingual': 1.1, 'multilingual': 1.2 };
rate *= languageMultipliers[language] || 1;
if (management === 'agency') rate *= 1.2;
let monthly = rate * hoursPerWeek * 4.33;
// Contract discounts
const contractDiscounts: Record<string, number> = {
'hourly': 1, 'weekly': 1, 'monthly': 1, '3-month': 0.95, '6-month': 0.9, '12-month': 0.85
};
monthly *= contractDiscounts[contractLength] || 1;
return Math.round(monthly * 100) / 100;
},
variant: 'large'
});
});
quoteSection.addRow(row => {
row.addTextPanel('contractSavings', {
computedValue: () => {
const contractLength = contractSection.dropdown('contractLength')?.value() || 'monthly';
const savings: Record<string, string> = {
'hourly': 'Sign a monthly contract for better rates',
'weekly': 'Sign a monthly contract for better rates',
'monthly': 'Sign a 3+ month contract for discounts',
'3-month': '5% discount applied!',
'6-month': '10% discount applied!',
'12-month': '15% discount applied!'
};
return savings[contractLength] || '';
},
customStyles: { 'font-size': '0.9rem', 'color': '#059669', 'text-align': 'center' }
});
});
// Summary Section
const summarySection = form.addSubform('summary', {
title: '📋 Summary',
isCollapsible: false,
sticky: 'bottom'
});
summarySection.addRow(row => {
row.addTextPanel('summaryText', {
computedValue: () => {
const hoursPerWeek = scheduleSection.dropdown('hoursPerWeek')?.value() || '10';
const experienceLevel = expertiseSection.radioButton('experienceLevel')?.value() || 'intermediate';
const levelLabels: Record<string, string> = {
'entry': 'entry-level', 'intermediate': 'intermediate', 'senior': 'senior', 'expert': 'expert'
};
return `${hoursPerWeek} hours/week with ${levelLabels[experienceLevel] || 'intermediate'} virtual assistant`;
},
customStyles: { 'font-size': '0.95rem', 'font-weight': '500', 'text-align': 'center', 'color': '#1e293b' }
});
});
summarySection.addRow(row => {
row.addTextPanel('disclaimer', {
computedValue: () => 'Rates are estimates and vary by individual VA qualifications. Final pricing confirmed upon matching with a VA.',
customStyles: { 'font-size': '0.8rem', 'color': '#64748b', 'text-align': 'center' }
});
});
form.configureSubmitButton({
label: 'Find a VA'
});
}
Frequently Asked Questions
How much do virtual assistants charge?
VA rates vary from $5-75+/hour depending on location, expertise, and task complexity. General admin tasks start around $15-25/hour in the US, while specialized skills like bookkeeping or marketing can be $35-75/hour.
What tasks can a virtual assistant do?
VAs can handle email management, scheduling, data entry, customer service, social media, bookkeeping, research, travel planning, content creation, and specialized technical tasks depending on their skills.
Should I hire hourly or monthly?
Hourly is flexible for variable workloads, while monthly retainers often include discounts and guaranteed availability. Consider your consistency of needs when choosing.
How do I find a reliable virtual assistant?
Use reputable VA agencies, freelance platforms with reviews, or referrals. Look for relevant experience, clear communication, and consider a trial period before long-term commitment.