What's Your Real Cost of Hiring? Total Cost Calculator
This comprehensive hiring cost calculator reveals the full picture of what it truly costs to bring on a new employee. Most companies only consider recruitment fees, but the real cost includes interviewing time, onboarding expenses, productivity loss during ramp-up, vacancy costs, and administrative overhead. Enter your position details, recruitment methods, and onboarding practices to get a detailed breakdown. Compare against industry benchmarks and receive actionable strategies to reduce your cost-per-hire while improving hire quality.
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export function hiringCostQuiz(form: FormTs) {
form.setTitle(() => '💼 Calculate Your True Cost of Hiring');
// ============ STATE FOR CALCULATIONS ============
const inputs = form.state<{
positionType: string;
salary: number;
hiresPerYear: number;
timeToHire: number;
recruitmentMethod: string;
interviewHours: number;
onboardingWeeks: number;
productivityRampMonths: number;
}>({
positionType: '',
salary: 0,
hiresPerYear: 1,
timeToHire: 30,
recruitmentMethod: 'internal',
interviewHours: 10,
onboardingWeeks: 2,
productivityRampMonths: 3
});
// ============ COST CALCULATIONS ============
const getRecruitmentCost = () => {
const i = inputs();
const methods: Record<string, number> = {
internal: 0.05, // 5% of salary
jobBoards: 0.08, // 8% of salary
agency: 0.20, // 20% of salary
headhunter: 0.30 // 30% of salary
};
return Math.round(i.salary * (methods[i.recruitmentMethod] || 0.1));
};
const getInterviewCost = () => {
const i = inputs();
const hourlyRate = i.salary / 2080; // Annual salary to hourly
const interviewerCost = hourlyRate * 1.3; // Assume interviewer earns 30% more
return Math.round(i.interviewHours * interviewerCost * 3); // 3 interviewers avg
};
const getOnboardingCost = () => {
const i = inputs();
const weeklyRate = i.salary / 52;
const trainerCost = weeklyRate * 0.2; // 20% of trainer's time
const materialsCost = 500; // Avg materials/equipment
return Math.round((i.onboardingWeeks * trainerCost) + materialsCost);
};
const getProductivityLossCost = () => {
const i = inputs();
const monthlyRate = i.salary / 12;
// New hire is 25% productive month 1, 50% month 2, 75% month 3, etc.
let totalLoss = 0;
for (let month = 1; month <= i.productivityRampMonths; month++) {
const productivity = Math.min(0.25 * month, 1);
totalLoss += monthlyRate * (1 - productivity);
}
return Math.round(totalLoss);
};
const getVacancyCost = () => {
const i = inputs();
const dailyRate = i.salary / 260; // Working days per year
const vacancyDays = i.timeToHire;
const productivityImpact = 0.5; // 50% work not done
return Math.round(dailyRate * vacancyDays * productivityImpact);
};
const getAdminCost = () => {
const i = inputs();
const hrHourlyRate = 35; // Avg HR hourly rate
const adminHours = 15 + (i.recruitmentMethod === 'internal' ? 20 : 5);
return Math.round(hrHourlyRate * adminHours);
};
const getTotalCostPerHire = () => {
return getRecruitmentCost() + getInterviewCost() + getOnboardingCost() +
getProductivityLossCost() + getVacancyCost() + getAdminCost();
};
const getAnnualHiringCost = () => {
return getTotalCostPerHire() * inputs().hiresPerYear;
};
const getCostAsPercentOfSalary = () => {
const i = inputs();
if (i.salary === 0) return 0;
return Math.round((getTotalCostPerHire() / i.salary) * 100);
};
const formatCurrency = (val: number) => {
return new Intl.NumberFormat('en-US', { style: 'currency', currency: 'USD', maximumFractionDigits: 0 }).format(val);
};
// ============ COMPLETION SCREEN ============
form.configureCompletionScreen({
type: 'text',
title: () => `💼 Your Hiring Cost Analysis`,
message: () => `Your true cost per hire is ${formatCurrency(getTotalCostPerHire())} (${getCostAsPercentOfSalary()}% of salary).\n\nWith ${inputs().hiresPerYear} hires per year, you're spending ${formatCurrency(getAnnualHiringCost())} annually on recruitment and onboarding.\n\nYour detailed breakdown and cost-reduction strategies are in your report.`
});
// ============ PAGES SETUP ============
const pages = form.addPages('quiz-pages', {
heightMode: 'current-page'
});
// ============ PAGE 1: Position Details ============
const page1 = pages.addPage('position-details', { mobileBreakpoint: 500 });
page1.addRow(row => {
row.addTextPanel('header1', {
label: 'Step 1 of 5: Position Details',
computedValue: () => 'Tell us about the positions you\'re hiring for',
customStyles: {
fontSize: '0.9rem',
color: '#6b7280',
marginBottom: '1rem'
}
});
});
page1.addSpacer({ height: '24px' });
page1.addRow(row => {
row.addDropdown('positionType', {
label: 'What type of position are you hiring for?',
isRequired: true,
options: [
{ id: 'entry', name: 'Entry Level' },
{ id: 'mid', name: 'Mid-Level Professional' },
{ id: 'senior', name: 'Senior Professional' },
{ id: 'manager', name: 'Manager/Team Lead' },
{ id: 'director', name: 'Director/VP' },
{ id: 'executive', name: 'C-Level Executive' }
],
placeholder: 'Select position level',
onValueChange: (val) => {
inputs.update(i => ({ ...i, positionType: val || '' }));
}
}, '1fr');
row.addMoney('salary', {
label: 'Average Annual Salary (Base)',
isRequired: true,
currency: '$',
min: 20000,
max: 1000000,
placeholder: '75,000',
onValueChange: (val) => {
inputs.update(i => ({ ...i, salary: val || 0 }));
}
}, '1fr');
});
page1.addRow(row => {
row.addSlider('hiresPerYear', {
label: 'How many positions do you hire for this role type per year?',
isRequired: true,
min: 1,
max: 50,
step: 1,
defaultValue: 3,
showValue: true,
unit: 'hires/year',
onValueChange: (val) => {
inputs.update(i => ({ ...i, hiresPerYear: val || 1 }));
}
});
});
// ============ PAGE 2: Recruitment Process ============
const page2 = pages.addPage('recruitment-process', { mobileBreakpoint: 500 });
page2.addRow(row => {
row.addTextPanel('header2', {
label: 'Step 2 of 5: Recruitment Process',
computedValue: () => 'How do you find and attract candidates?',
customStyles: {
fontSize: '0.9rem',
color: '#6b7280',
marginBottom: '1rem'
}
});
});
page2.addSpacer({ height: '24px' });
page2.addRow(row => {
row.addRadioButton('recruitmentMethod', {
label: 'Primary recruitment method for this role type:',
isRequired: true,
orientation: 'vertical',
options: [
{ id: 'internal', name: '👥 Internal recruiting (HR team + referrals)' },
{ id: 'jobBoards', name: '📋 Job boards (Indeed, LinkedIn, etc.)' },
{ id: 'agency', name: '🏢 Staffing agency (contingency fee)' },
{ id: 'headhunter', name: '🎯 Executive search / headhunter (retained)' }
],
onValueChange: (val) => {
inputs.update(i => ({ ...i, recruitmentMethod: val || 'internal' }));
}
});
});
page2.addRow(row => {
row.addSlider('timeToHire', {
label: 'Average time to fill this position (days from posting to accepted offer):',
isRequired: true,
min: 7,
max: 120,
step: 1,
defaultValue: 30,
showValue: true,
unit: 'days',
onValueChange: (val) => {
inputs.update(i => ({ ...i, timeToHire: val || 30 }));
}
});
});
page2.addRow(row => {
row.addTextPanel('recruitmentCostPreview', {
computedValue: () => {
const method = inputs().recruitmentMethod;
const labels: Record<string, string> = {
internal: 'Internal recruiting typically costs 5-10% of salary in hidden costs',
jobBoards: 'Job board posting + screening typically costs 8-12% of salary',
agency: 'Staffing agencies charge 15-25% of first-year salary',
headhunter: 'Executive search firms charge 25-35% of total compensation'
};
return `💡 ${labels[method] || ''}`;
},
customStyles: {
fontSize: '0.85rem',
color: '#6b7280',
fontStyle: 'italic',
padding: '10px',
background: '#f3f4f6',
borderRadius: '6px',
marginTop: '1rem'
}
});
});
// ============ PAGE 3: Interview Process ============
const page3 = pages.addPage('interview-process', { mobileBreakpoint: 500 });
page3.addRow(row => {
row.addTextPanel('header3', {
label: 'Step 3 of 5: Interview Process',
computedValue: () => 'How much time do you invest in candidate evaluation?',
customStyles: {
fontSize: '0.9rem',
color: '#6b7280',
marginBottom: '1rem'
}
});
});
page3.addSpacer({ height: '24px' });
page3.addRow(row => {
row.addSlider('interviewHours', {
label: 'Total interview hours per candidate (across all rounds & interviewers):',
isRequired: true,
min: 2,
max: 40,
step: 1,
defaultValue: 10,
showValue: true,
unit: 'hours',
tooltip: 'Include phone screens, video calls, on-site interviews, and panel discussions',
onValueChange: (val) => {
inputs.update(i => ({ ...i, interviewHours: val || 10 }));
}
});
});
page3.addRow(row => {
row.addMatrixQuestion('interviewStages', {
label: 'Which interview stages do you typically conduct?',
rows: [
{ id: 'screen', label: 'Initial Phone/Video Screen', description: '15-30 min' },
{ id: 'technical', label: 'Technical Assessment', description: '1-2 hours' },
{ id: 'panel', label: 'Panel Interview', description: '1-2 hours' },
{ id: 'executive', label: 'Executive/Final Round', description: '30-60 min' },
{ id: 'culture', label: 'Culture Fit/Team Meeting', description: '30-60 min' }
],
columns: [
{ id: 'yes', label: 'Yes' },
{ id: 'no', label: 'No' }
],
selectionMode: 'single',
striped: true
});
});
page3.addRow(row => {
row.addTextPanel('interviewCostPreview', {
computedValue: () => {
const cost = getInterviewCost();
return `📊 Estimated interview cost per hire: ${formatCurrency(cost)}`;
},
customStyles: {
fontSize: '0.95rem',
fontWeight: '600',
color: '#1e40af',
textAlign: 'center',
padding: '12px',
background: '#dbeafe',
borderRadius: '8px',
marginTop: '1rem'
}
});
});
// ============ PAGE 4: Onboarding & Ramp-up ============
const page4 = pages.addPage('onboarding', { mobileBreakpoint: 500 });
page4.addRow(row => {
row.addTextPanel('header4', {
label: 'Step 4 of 5: Onboarding & Productivity Ramp',
computedValue: () => 'How long until new hires reach full productivity?',
customStyles: {
fontSize: '0.9rem',
color: '#6b7280',
marginBottom: '1rem'
}
});
});
page4.addSpacer({ height: '24px' });
page4.addRow(row => {
row.addSlider('onboardingWeeks', {
label: 'Formal onboarding/training period:',
isRequired: true,
min: 1,
max: 12,
step: 1,
defaultValue: 2,
showValue: true,
unit: 'weeks',
tooltip: 'Structured training, orientation, compliance training, etc.',
onValueChange: (val) => {
inputs.update(i => ({ ...i, onboardingWeeks: val || 2 }));
}
});
});
page4.addRow(row => {
row.addSlider('productivityRampMonths', {
label: 'Time to full productivity (from start date):',
isRequired: true,
min: 1,
max: 12,
step: 1,
defaultValue: 3,
showValue: true,
unit: 'months',
tooltip: 'Time until the new hire performs at 100% expected output',
onValueChange: (val) => {
inputs.update(i => ({ ...i, productivityRampMonths: val || 3 }));
}
});
});
page4.addRow(row => {
row.addRadioButton('onboardingQuality', {
label: 'How would you rate your current onboarding process?',
isRequired: true,
orientation: 'vertical',
options: [
{ id: 'poor', name: '😟 Minimal - sink or swim approach' },
{ id: 'basic', name: '😐 Basic - paperwork and brief orientation' },
{ id: 'good', name: '🙂 Good - structured program with training' },
{ id: 'excellent', name: '😀 Excellent - comprehensive with mentorship' }
]
});
});
page4.addRow(row => {
row.addTextPanel('productivityCostPreview', {
computedValue: () => {
const loss = getProductivityLossCost();
return `📉 Productivity loss during ramp-up: ${formatCurrency(loss)}`;
},
customStyles: {
fontSize: '0.95rem',
fontWeight: '600',
color: '#dc2626',
textAlign: 'center',
padding: '12px',
background: '#fef2f2',
borderRadius: '8px',
marginTop: '1rem'
}
});
});
// ============ PAGE 5: Results ============
const page5 = pages.addPage('results', { mobileBreakpoint: 500 });
page5.addRow(row => {
row.addTextPanel('header5', {
label: 'Step 5 of 5: Your Hiring Cost Analysis',
computedValue: () => 'Here\'s the true cost breakdown for your hiring',
customStyles: {
fontSize: '0.9rem',
color: '#6b7280',
marginBottom: '1rem'
}
});
});
page5.addSpacer({ height: '24px' });
// Total cost display
page5.addRow(row => {
row.addTextPanel('totalCostPerHire', {
label: '💰 Total Cost Per Hire',
computedValue: () => formatCurrency(getTotalCostPerHire()),
customStyles: {
fontSize: '2rem',
fontWeight: '800',
color: '#dc2626',
textAlign: 'center',
padding: '20px',
background: '#fef2f2',
borderRadius: '12px',
border: '3px solid #dc2626'
}
});
});
page5.addRow(row => {
row.addTextPanel('percentOfSalary', {
computedValue: () => `${getCostAsPercentOfSalary()}% of base salary`,
customStyles: {
fontSize: '1.1rem',
fontWeight: '600',
color: '#4b5563',
textAlign: 'center',
marginTop: '5px'
}
});
});
page5.addRow(row => {
row.addTextPanel('annualCost', {
computedValue: () => `With ${inputs().hiresPerYear} hires/year: ${formatCurrency(getAnnualHiringCost())} annually`,
customStyles: {
fontSize: '1rem',
fontWeight: '600',
color: '#7c3aed',
textAlign: 'center',
padding: '12px',
background: '#f5f3ff',
borderRadius: '8px',
marginTop: '15px'
}
});
});
// Cost breakdown
const breakdownSection = page5.addSubform('breakdown', {
title: '📊 Cost Breakdown',
isCollapsible: true,
customStyles: {
marginTop: '1.5rem',
background: '#f9fafb',
borderRadius: '8px'
}
});
breakdownSection.addRow(row => {
row.addTextPanel('recruitmentLine', {
label: '🔍 Recruitment',
computedValue: () => formatCurrency(getRecruitmentCost()),
customStyles: { padding: '8px 12px', background: '#dbeafe', borderRadius: '6px', marginBottom: '8px' }
}, '1fr');
row.addTextPanel('interviewLine', {
label: '🗣️ Interviewing',
computedValue: () => formatCurrency(getInterviewCost()),
customStyles: { padding: '8px 12px', background: '#dbeafe', borderRadius: '6px', marginBottom: '8px' }
}, '1fr');
});
breakdownSection.addRow(row => {
row.addTextPanel('onboardingLine', {
label: '📚 Onboarding',
computedValue: () => formatCurrency(getOnboardingCost()),
customStyles: { padding: '8px 12px', background: '#dbeafe', borderRadius: '6px', marginBottom: '8px' }
}, '1fr');
row.addTextPanel('vacancyLine', {
label: '⏳ Vacancy Cost',
computedValue: () => formatCurrency(getVacancyCost()),
customStyles: { padding: '8px 12px', background: '#dbeafe', borderRadius: '6px', marginBottom: '8px' }
}, '1fr');
});
breakdownSection.addRow(row => {
row.addTextPanel('productivityLine', {
label: '📉 Productivity Loss',
computedValue: () => formatCurrency(getProductivityLossCost()),
customStyles: { padding: '8px 12px', background: '#fef2f2', borderRadius: '6px', marginBottom: '8px' }
}, '1fr');
row.addTextPanel('adminLine', {
label: '📋 Admin/HR Time',
computedValue: () => formatCurrency(getAdminCost()),
customStyles: { padding: '8px 12px', background: '#dbeafe', borderRadius: '6px', marginBottom: '8px' }
}, '1fr');
});
// ============ PAGE 6: Lead Capture ============
const page6 = pages.addPage('lead-capture', { mobileBreakpoint: 500 });
page6.addRow(row => {
row.addTextPanel('header6', {
label: 'Step 6 of 6: Get Your Report',
computedValue: () => 'Enter your details to receive your hiring cost analysis and reduction strategies',
customStyles: {
fontSize: '0.9rem',
color: '#6b7280',
marginBottom: '1rem'
}
});
});
page6.addSpacer({ height: '24px' });
page6.addRow(row => {
row.addTextbox('name', {
label: 'Your Name',
isRequired: true,
placeholder: 'John Smith'
}, '1fr');
row.addEmail('email', {
label: 'Work Email',
isRequired: true,
placeholder: 'john@company.com'
}, '1fr');
});
page6.addRow(row => {
row.addTextbox('company', {
label: 'Company Name',
placeholder: 'Acme Corp'
}, '1fr');
row.addTextbox('jobTitle', {
label: 'Your Job Title',
placeholder: 'HR Manager'
}, '1fr');
});
page6.addRow(row => {
row.addCheckboxList('consent', {
options: [
{
id: 'report',
name: '📄 Send me the detailed hiring cost report',
isRequired: true
},
{
id: 'tips',
name: '💡 Send me tips to reduce hiring costs'
},
{
id: 'consultation',
name: '📞 I\'d like a free recruitment strategy consultation'
}
],
defaultValue: ['report'],
orientation: 'vertical'
});
});
// ============ PDF REPORT ============
form.configurePdf('hiring-cost-report', pdf => {
pdf.configure({
filename: 'hiring-cost-analysis.pdf',
pageSize: 'A4',
allowUserDownload: true,
downloadButtonLabel: '📄 Download Hiring Cost Report',
header: {
title: 'True Cost of Hiring Analysis',
subtitle: 'Detailed Breakdown & Reduction Strategies'
},
footer: {
text: 'Generated by FormTs Hiring Cost Calculator',
showPageNumbers: true
}
});
pdf.addSection('Executive Summary', section => {
section.addRow(row => {
row.addField('Cost Per Hire', formatCurrency(getTotalCostPerHire()));
row.addField('% of Salary', `${getCostAsPercentOfSalary()}%`);
});
section.addRow(row => {
row.addField('Annual Hires', `${inputs().hiresPerYear}`);
row.addField('Annual Hiring Cost', formatCurrency(getAnnualHiringCost()));
});
});
pdf.addSection('Cost Breakdown', section => {
section.addTable(
['Cost Category', 'Amount', '% of Total'],
[
['Recruitment', formatCurrency(getRecruitmentCost()), `${Math.round((getRecruitmentCost() / getTotalCostPerHire()) * 100)}%`],
['Interviewing', formatCurrency(getInterviewCost()), `${Math.round((getInterviewCost() / getTotalCostPerHire()) * 100)}%`],
['Onboarding', formatCurrency(getOnboardingCost()), `${Math.round((getOnboardingCost() / getTotalCostPerHire()) * 100)}%`],
['Vacancy Cost', formatCurrency(getVacancyCost()), `${Math.round((getVacancyCost() / getTotalCostPerHire()) * 100)}%`],
['Productivity Loss', formatCurrency(getProductivityLossCost()), `${Math.round((getProductivityLossCost() / getTotalCostPerHire()) * 100)}%`],
['Admin/HR Time', formatCurrency(getAdminCost()), `${Math.round((getAdminCost() / getTotalCostPerHire()) * 100)}%`]
]
);
});
pdf.addPageBreak();
pdf.addSection('Cost Reduction Strategies', section => {
section.addText('1. Employee Referral Programs');
section.addText(' - Referral hires cost 50% less and stay 25% longer');
section.addText(' - Implement $1,000-5,000 referral bonuses');
section.addSpacer(10);
section.addText('2. Improve Time-to-Hire');
section.addText(' - Every week of delay costs ~1.9% of annual salary');
section.addText(' - Streamline interview process with structured templates');
section.addSpacer(10);
section.addText('3. Enhance Onboarding');
section.addText(' - Strong onboarding improves retention by 82%');
section.addText(' - Invest in mentorship programs');
section.addSpacer(10);
section.addText('4. Build Talent Pipeline');
section.addText(' - Maintain relationships with passive candidates');
section.addText(' - Reduces time-to-hire by 30%');
});
pdf.addSection('Industry Benchmarks', section => {
section.addTable(
['Position Level', 'Average Cost-per-Hire', 'Your Cost'],
[
['Entry Level', '$4,000 - $7,000', inputs().positionType === 'entry' ? formatCurrency(getTotalCostPerHire()) : '-'],
['Mid-Level', '$7,000 - $15,000', inputs().positionType === 'mid' ? formatCurrency(getTotalCostPerHire()) : '-'],
['Senior', '$15,000 - $30,000', inputs().positionType === 'senior' ? formatCurrency(getTotalCostPerHire()) : '-'],
['Executive', '$40,000 - $100,000+', inputs().positionType === 'executive' ? formatCurrency(getTotalCostPerHire()) : '-']
]
);
});
});
// ============ SUBMIT BUTTON ============
form.configureSubmitButton({
label: () => `📄 Get My Hiring Cost Report (${formatCurrency(getTotalCostPerHire())}/hire)`
});
form.configureSubmitBehavior({
sendToServer: true
});
}
Frequently Asked Questions
What costs are included in this calculator?
This calculator includes: direct recruitment costs (agencies, job postings), interviewing time for all participants, formal onboarding/training costs, productivity loss during ramp-up, vacancy costs while position is open, and HR administrative time.
How accurate are these cost estimates?
Estimates are based on industry research and standard cost formulas. Actual costs vary by location, industry, and company practices. Use this as a baseline for understanding your hiring investment.
What's a typical cost-per-hire?
Industry averages range from $4,000-$7,000 for entry-level, $7,000-$15,000 for mid-level, $15,000-$30,000 for senior, and $40,000-$100,000+ for executives. Cost-per-hire typically equals 50-200% of the position's salary.
How can I reduce my hiring costs?
Key strategies include: implementing employee referral programs, improving time-to-hire, enhancing onboarding to reduce ramp-up time, building a talent pipeline, and investing in retention to reduce hiring frequency.
Can I customize this calculator for my company?
Yes! Click 'Open in Editor' to add your company's specific cost factors, adjust formulas, add custom questions, and brand the calculator for internal use or client services.