Data Processing Agreement Calculator
Help businesses understand the true cost of Data Processing Agreement services with an interactive calculator. This template assists law firms and privacy consultants in providing instant estimates for DPA drafting, review, negotiation, and vendor assessment. With GDPR and other privacy laws requiring formal agreements with data processors, clients need clear pricing for these services. Capture qualified leads from businesses seeking compliant vendor relationships. Fully customizable to match your firm's service offerings.
Try the Calculator
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export function dataProcessingAgreementCalculator(form: FormTs) {
// DPA type base costs
const dpaTypeCosts: Record<string, number> = {
'template': 350,
'standard': 750,
'custom': 1500,
'complex': 3000,
'enterprise': 5000
};
// Processing risk multipliers
const riskMultipliers: Record<string, number> = {
'low': 0.8,
'moderate': 1.0,
'high': 1.3,
'very-high': 1.6
};
// Jurisdiction complexity
const jurisdictionMultipliers: Record<string, number> = {
'single-eu': 1.0,
'single-other': 1.1,
'multi-eu': 1.3,
'global': 1.6
};
// Negotiation complexity
const negotiationCosts: Record<string, number> = {
'none': 0,
'light': 500,
'moderate': 1200,
'extensive': 2500
};
form.addRow(row => {
row.addTextPanel('header', {
computedValue: () => 'Data Processing Agreement Cost Calculator',
customStyles: { 'font-size': '1.5rem', 'font-weight': '600', 'color': '#1e293b' }
});
});
form.addSpacer({ height: 20 });
// Service Type Section
const serviceSection = form.addSubform('serviceType', { title: '📄 Service Type' });
serviceSection.addRow(row => {
row.addDropdown('dpaService', {
label: 'DPA Service Needed',
options: [
{ id: 'draft', name: 'Draft new DPA (you as controller)' },
{ id: 'review', name: 'Review vendor DPA' },
{ id: 'negotiate', name: 'Review & negotiate vendor DPA' },
{ id: 'both', name: 'Draft own + review vendor DPAs' },
{ id: 'program', name: 'DPA management program' }
],
defaultValue: 'review',
isRequired: true
}, '1fr');
row.addDropdown('dpaType', {
label: 'DPA Complexity',
options: [
{ id: 'template', name: 'Template-based (standard clauses)' },
{ id: 'standard', name: 'Standard (some customization)' },
{ id: 'custom', name: 'Custom (significant tailoring)' },
{ id: 'complex', name: 'Complex (multi-party, special data)' },
{ id: 'enterprise', name: 'Enterprise (comprehensive program)' }
],
defaultValue: 'standard',
isRequired: true
}, '1fr');
});
serviceSection.addRow(row => {
row.addInteger('dpaCount', {
label: 'Number of DPAs',
min: 1,
max: 100,
defaultValue: 1
}, '1fr');
row.addDropdown('urgency', {
label: 'Timeline',
options: [
{ id: 'standard', name: 'Standard (2-4 weeks)' },
{ id: 'expedited', name: 'Expedited (1-2 weeks) (+25%)' },
{ id: 'urgent', name: 'Urgent (under 1 week) (+50%)' }
],
defaultValue: 'standard'
}, '1fr');
});
// Data Processing Details Section
const dataSection = form.addSubform('dataDetails', { title: '🔒 Data Processing Details' });
dataSection.addRow(row => {
row.addDropdown('dataRisk', {
label: 'Data Sensitivity Level',
options: [
{ id: 'low', name: 'Low (basic contact info, non-sensitive)' },
{ id: 'moderate', name: 'Moderate (financial, employment)' },
{ id: 'high', name: 'High (health, biometric, children)' },
{ id: 'very-high', name: 'Very High (special categories + high volume)' }
],
defaultValue: 'moderate',
isRequired: true
}, '1fr');
row.addDropdown('jurisdiction', {
label: 'Jurisdictional Scope',
options: [
{ id: 'single-eu', name: 'Single EU country' },
{ id: 'single-other', name: 'Single non-EU jurisdiction' },
{ id: 'multi-eu', name: 'Multiple EU countries' },
{ id: 'global', name: 'Global (multiple regions)' }
],
defaultValue: 'single-eu',
isRequired: true
}, '1fr');
});
dataSection.addRow(row => {
row.addCheckbox('crossBorderTransfer', {
label: 'International data transfers',
defaultValue: false
}, '1fr');
row.addCheckbox('subProcessors', {
label: 'Sub-processor provisions needed',
defaultValue: true
}, '1fr');
});
dataSection.addRow(row => {
row.addCheckbox('sccs', {
label: 'Standard Contractual Clauses (SCCs)',
defaultValue: false,
isVisible: () => dataSection.checkbox('crossBorderTransfer')?.value() === true
}, '1fr');
row.addCheckbox('tia', {
label: 'Transfer Impact Assessment',
defaultValue: false,
isVisible: () => dataSection.checkbox('crossBorderTransfer')?.value() === true
}, '1fr');
});
// Additional Services Section
const addonsSection = form.addSubform('addons', { title: '✨ Additional Services' });
addonsSection.addRow(row => {
row.addCheckbox('vendorAssessment', {
label: 'Vendor security assessment',
defaultValue: false
}, '1fr');
row.addCheckbox('dpia', {
label: 'Data Protection Impact Assessment',
defaultValue: false
}, '1fr');
});
addonsSection.addRow(row => {
row.addCheckbox('ropa', {
label: 'Record of Processing Activities update',
defaultValue: false
}, '1fr');
row.addCheckbox('dataMapping', {
label: 'Data flow mapping',
defaultValue: false
}, '1fr');
});
addonsSection.addRow(row => {
row.addDropdown('negotiation', {
label: 'Negotiation Support',
options: [
{ id: 'none', name: 'No negotiation needed' },
{ id: 'light', name: 'Light (1-2 rounds)' },
{ id: 'moderate', name: 'Moderate (3-5 rounds)' },
{ id: 'extensive', name: 'Extensive (complex negotiations)' }
],
defaultValue: 'none',
isVisible: () => {
const service = serviceSection.dropdown('dpaService')?.value();
return service === 'negotiate' || service === 'both' || service === 'program';
}
}, '1fr');
});
// Ongoing Services Section
const ongoingSection = form.addSubform('ongoing', { title: '🔄 Ongoing Services' });
ongoingSection.addRow(row => {
row.addCheckbox('annualReview', {
label: 'Annual DPA review',
defaultValue: false
}, '1fr');
row.addCheckbox('vendorMonitoring', {
label: 'Vendor compliance monitoring',
defaultValue: false
}, '1fr');
});
ongoingSection.addRow(row => {
row.addCheckbox('updateService', {
label: 'Regulatory update service',
defaultValue: false
}, '1fr');
row.addCheckbox('dpaRepository', {
label: 'DPA repository management',
defaultValue: false
}, '1fr');
});
form.addSpacer({ height: 20, showLine: true, lineStyle: 'dashed' });
// Cost Summary Section
const summarySection = form.addSubform('summary', { title: '📊 Cost Breakdown', isCollapsible: false });
summarySection.addRow(row => {
row.addPriceDisplay('baseDpaCost', {
label: 'DPA Drafting/Review',
computedValue: () => {
const dpaType = serviceSection.dropdown('dpaType')?.value() || 'standard';
const dpaCount = serviceSection.integer('dpaCount')?.value() || 1;
const dpaService = serviceSection.dropdown('dpaService')?.value() || 'review';
const dataRisk = dataSection.dropdown('dataRisk')?.value() || 'moderate';
const jurisdiction = dataSection.dropdown('jurisdiction')?.value() || 'single-eu';
const urgency = serviceSection.dropdown('urgency')?.value() || 'standard';
let baseCost = dpaTypeCosts[dpaType] || 750;
baseCost *= riskMultipliers[dataRisk] || 1;
baseCost *= jurisdictionMultipliers[jurisdiction] || 1;
// Service type adjustments
if (dpaService === 'draft') baseCost *= 1.2;
if (dpaService === 'both') baseCost *= 1.8;
if (dpaService === 'program') baseCost *= 2.5;
// Volume discount
let totalCost = baseCost * dpaCount;
if (dpaCount >= 5) totalCost *= 0.9;
if (dpaCount >= 10) totalCost *= 0.85;
// Urgency
if (urgency === 'expedited') totalCost *= 1.25;
if (urgency === 'urgent') totalCost *= 1.5;
return Math.round(totalCost);
},
variant: 'default'
}, '1fr');
row.addPriceDisplay('transferCost', {
label: 'International Transfer Provisions',
computedValue: () => {
let cost = 0;
if (dataSection.checkbox('crossBorderTransfer')?.value()) {
cost += 500;
if (dataSection.checkbox('sccs')?.value()) cost += 750;
if (dataSection.checkbox('tia')?.value()) cost += 1000;
}
return cost;
},
variant: 'default'
}, '1fr');
});
summarySection.addRow(row => {
row.addPriceDisplay('addonsCost', {
label: 'Additional Services',
computedValue: () => {
let cost = 0;
if (addonsSection.checkbox('vendorAssessment')?.value()) cost += 800;
if (addonsSection.checkbox('dpia')?.value()) cost += 2000;
if (addonsSection.checkbox('ropa')?.value()) cost += 500;
if (addonsSection.checkbox('dataMapping')?.value()) cost += 1000;
const negotiation = addonsSection.dropdown('negotiation')?.value() || 'none';
cost += negotiationCosts[negotiation] || 0;
return cost;
},
variant: 'default'
}, '1fr');
row.addPriceDisplay('ongoingCost', {
label: 'Ongoing Services',
computedValue: () => {
const dpaCount = serviceSection.integer('dpaCount')?.value() || 1;
let monthlyCost = 0;
if (ongoingSection.checkbox('annualReview')?.value()) {
monthlyCost += (dpaCount * 200) / 12; // Annual cost spread monthly
}
if (ongoingSection.checkbox('vendorMonitoring')?.value()) monthlyCost += 300;
if (ongoingSection.checkbox('updateService')?.value()) monthlyCost += 150;
if (ongoingSection.checkbox('dpaRepository')?.value()) monthlyCost += 100;
return Math.round(monthlyCost);
},
variant: 'default',
suffix: '/month'
}, '1fr');
});
const finalSection = form.addSubform('final', {
title: '💰 Total Cost Estimate',
isCollapsible: false,
sticky: 'bottom'
});
finalSection.addRow(row => {
row.addPriceDisplay('initialCost', {
label: 'Initial Project Cost',
computedValue: () => {
const dpaType = serviceSection.dropdown('dpaType')?.value() || 'standard';
const dpaCount = serviceSection.integer('dpaCount')?.value() || 1;
const dpaService = serviceSection.dropdown('dpaService')?.value() || 'review';
const dataRisk = dataSection.dropdown('dataRisk')?.value() || 'moderate';
const jurisdiction = dataSection.dropdown('jurisdiction')?.value() || 'single-eu';
const urgency = serviceSection.dropdown('urgency')?.value() || 'standard';
// Base DPA cost
let baseCost = dpaTypeCosts[dpaType] || 750;
baseCost *= riskMultipliers[dataRisk] || 1;
baseCost *= jurisdictionMultipliers[jurisdiction] || 1;
if (dpaService === 'draft') baseCost *= 1.2;
if (dpaService === 'both') baseCost *= 1.8;
if (dpaService === 'program') baseCost *= 2.5;
let totalCost = baseCost * dpaCount;
if (dpaCount >= 5) totalCost *= 0.9;
if (dpaCount >= 10) totalCost *= 0.85;
if (urgency === 'expedited') totalCost *= 1.25;
if (urgency === 'urgent') totalCost *= 1.5;
// Transfer provisions
if (dataSection.checkbox('crossBorderTransfer')?.value()) {
totalCost += 500;
if (dataSection.checkbox('sccs')?.value()) totalCost += 750;
if (dataSection.checkbox('tia')?.value()) totalCost += 1000;
}
// Add-ons
if (addonsSection.checkbox('vendorAssessment')?.value()) totalCost += 800;
if (addonsSection.checkbox('dpia')?.value()) totalCost += 2000;
if (addonsSection.checkbox('ropa')?.value()) totalCost += 500;
if (addonsSection.checkbox('dataMapping')?.value()) totalCost += 1000;
const negotiation = addonsSection.dropdown('negotiation')?.value() || 'none';
totalCost += negotiationCosts[negotiation] || 0;
return Math.round(totalCost);
},
variant: 'large'
}, '1fr');
row.addPriceDisplay('annualOngoing', {
label: 'Annual Ongoing Cost',
computedValue: () => {
const dpaCount = serviceSection.integer('dpaCount')?.value() || 1;
let annualCost = 0;
if (ongoingSection.checkbox('annualReview')?.value()) {
annualCost += dpaCount * 200;
}
if (ongoingSection.checkbox('vendorMonitoring')?.value()) annualCost += 3600;
if (ongoingSection.checkbox('updateService')?.value()) annualCost += 1800;
if (ongoingSection.checkbox('dpaRepository')?.value()) annualCost += 1200;
return Math.round(annualCost);
},
variant: 'large',
suffix: '/year'
}, '1fr');
});
finalSection.addRow(row => {
row.addTextPanel('volumeNote', {
computedValue: () => {
const dpaCount = serviceSection.integer('dpaCount')?.value() || 1;
if (dpaCount >= 10) return 'Volume discount applied: 15% off base DPA costs';
if (dpaCount >= 5) return 'Volume discount applied: 10% off base DPA costs';
return '';
},
customStyles: { 'font-size': '0.85rem', 'color': '#10b981', 'text-align': 'center' }
});
});
finalSection.addRow(row => {
row.addTextPanel('disclaimer', {
computedValue: () => 'This calculator provides estimates only. Actual costs depend on specific requirements, vendor cooperation, and negotiation complexity. Consult with a privacy professional for accurate project scoping.',
customStyles: { 'font-size': '0.8rem', 'color': '#64748b', 'font-style': 'italic' }
});
});
form.configureSubmitButton({
label: 'Request DPA Services Quote'
});
}
Frequently Asked Questions
What is a Data Processing Agreement?
A DPA is a legally binding contract between a data controller and data processor that outlines how personal data will be handled, protected, and processed in compliance with privacy regulations like GDPR.
When do I need a DPA?
You need a DPA whenever you share personal data with third-party vendors, service providers, or processors who will handle that data on your behalf. This includes cloud services, SaaS tools, marketing platforms, and more.
Can you review vendor DPAs?
Yes. The calculator includes options for both drafting your own DPAs and reviewing/negotiating DPAs provided by vendors to ensure they meet your compliance requirements.
What regulations require DPAs?
GDPR (EU), UK GDPR, CCPA/CPRA (California), LGPD (Brazil), and many other privacy laws require formal agreements with data processors. The calculator covers multi-jurisdictional requirements.
Are template DPAs sufficient?
Templates can work for standard relationships but may need customization for complex processing activities, high-risk data, or specific vendor requirements. The calculator provides options for both.