IT/Equipment Request Form
This IT/Equipment Request Form streamlines the hardware procurement process for organizations. Employees can browse available equipment categories, specify their needs, indicate urgency, and provide business justification. The form automatically calculates estimated costs based on selections and routes requests through the appropriate approval workflow. Perfect for IT departments managing equipment budgets and asset allocation.
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export function equipmentRequestSurvey(form: FormTs) {
// IT/Equipment Request Form - Internal operations procurement
// Demonstrates: Dropdown, CheckboxList, RadioButton, Datepicker, Slider, PriceDisplay, computed values
// ============================================
// HEADER
// ============================================
form.addRow(row => {
row.addTextPanel('header', {
label: 'IT Equipment Request',
computedValue: () => 'Submit your hardware and equipment needs for approval',
customStyles: {
background: 'linear-gradient(135deg, #0f172a 0%, #334155 100%)',
color: 'white',
padding: '28px',
borderRadius: '12px',
textAlign: 'center'
}
});
});
// ============================================
// SECTION 1: Requester Information
// ============================================
const requesterSection = form.addSubform('requesterSection', {
title: 'Requester Information'
});
requesterSection.addRow(row => {
row.addTextbox('requesterName', {
label: 'Your Name',
placeholder: 'Full name',
isRequired: true
}, '1fr');
row.addEmail('requesterEmail', {
label: 'Email',
placeholder: 'your.email@company.com',
isRequired: true
}, '1fr');
});
requesterSection.addRow(row => {
row.addDropdown('department', {
label: 'Department',
options: [
{ id: 'engineering', name: 'Engineering' },
{ id: 'sales', name: 'Sales' },
{ id: 'marketing', name: 'Marketing' },
{ id: 'hr', name: 'Human Resources' },
{ id: 'finance', name: 'Finance' },
{ id: 'operations', name: 'Operations' },
{ id: 'support', name: 'Customer Support' },
{ id: 'executive', name: 'Executive' },
{ id: 'other', name: 'Other' }
],
isRequired: true
}, '1fr');
row.addTextbox('managerName', {
label: 'Manager/Approver Name',
placeholder: 'Your direct manager',
isRequired: true
}, '1fr');
});
// ============================================
// SECTION 2: Request Type
// ============================================
const requestTypeSection = form.addSubform('requestTypeSection', {
title: 'Request Type',
isVisible: () => requesterSection.textbox('requesterName')?.value()?.trim() !== ''
});
requestTypeSection.addRow(row => {
row.addRadioButton('requestType', {
label: 'What type of request is this?',
options: [
{ id: 'new', name: 'New Equipment - First-time request for new role or project' },
{ id: 'replacement', name: 'Replacement - Replace damaged, lost, or outdated equipment' },
{ id: 'upgrade', name: 'Upgrade - Upgrade existing equipment for better performance' },
{ id: 'additional', name: 'Additional - Extra equipment for current role' }
],
orientation: 'vertical',
isRequired: true
});
});
// Replacement details
requestTypeSection.addRow(row => {
row.addTextbox('currentAssetTag', {
label: 'Current Asset Tag/ID (if known)',
placeholder: 'e.g., LAPTOP-2023-0456',
isVisible: () => {
const type = requestTypeSection.radioButton('requestType')?.value();
return type === 'replacement' || type === 'upgrade';
}
}, '1fr');
row.addTextarea('replacementReason', {
label: 'Reason for replacement/upgrade',
placeholder: 'Describe what\'s wrong or why an upgrade is needed...',
rows: 2,
isRequired: () => {
const type = requestTypeSection.radioButton('requestType')?.value();
return type === 'replacement' || type === 'upgrade';
},
isVisible: () => {
const type = requestTypeSection.radioButton('requestType')?.value();
return type === 'replacement' || type === 'upgrade';
}
}, '1fr');
});
// ============================================
// SECTION 3: Equipment Selection
// ============================================
const equipmentSection = form.addSubform('equipmentSection', {
title: 'Equipment Needed',
isVisible: () => requestTypeSection.radioButton('requestType')?.value() !== null
});
// State for price calculation
const selectedPrices = form.state<Record<string, number>>({});
equipmentSection.addRow(row => {
row.addDropdown('equipmentCategory', {
label: 'Equipment Category',
options: [
{ id: 'computer', name: 'Computer/Laptop' },
{ id: 'monitor', name: 'Monitor/Display' },
{ id: 'peripherals', name: 'Peripherals (Keyboard, Mouse, etc.)' },
{ id: 'audio-video', name: 'Audio/Video Equipment' },
{ id: 'mobile', name: 'Mobile Device' },
{ id: 'storage', name: 'Storage/Backup' },
{ id: 'networking', name: 'Networking Equipment' },
{ id: 'other', name: 'Other' }
],
isRequired: true,
onValueChange: () => selectedPrices.set({})
});
});
// Computer options
equipmentSection.addRow(row => {
row.addCheckboxList('computerItems', {
label: 'Select computer type:',
options: [
{ id: 'laptop-standard', name: 'Standard Laptop (~$1,200)' },
{ id: 'laptop-power', name: 'Power Laptop - Development/Design (~$2,500)' },
{ id: 'desktop-standard', name: 'Standard Desktop (~$900)' },
{ id: 'desktop-workstation', name: 'Workstation - High Performance (~$3,500)' },
{ id: 'macbook-pro', name: 'MacBook Pro 14" (~$2,000)' },
{ id: 'macbook-pro-max', name: 'MacBook Pro 16" Max (~$3,500)' }
],
orientation: 'vertical',
isVisible: () => equipmentSection.dropdown('equipmentCategory')?.value() === 'computer',
onValueChange: (items) => {
const prices: Record<string, number> = {
'laptop-standard': 1200,
'laptop-power': 2500,
'desktop-standard': 900,
'desktop-workstation': 3500,
'macbook-pro': 2000,
'macbook-pro-max': 3500
};
const total: Record<string, number> = {};
(items || []).forEach(id => { total[id] = prices[id] || 0; });
selectedPrices.set(total);
}
});
});
// Monitor options
equipmentSection.addRow(row => {
row.addCheckboxList('monitorItems', {
label: 'Select monitor(s):',
options: [
{ id: 'monitor-24', name: '24" Standard Monitor (~$250)' },
{ id: 'monitor-27', name: '27" QHD Monitor (~$400)' },
{ id: 'monitor-32', name: '32" 4K Monitor (~$600)' },
{ id: 'monitor-ultra', name: '34" Ultrawide (~$800)' },
{ id: 'monitor-arm', name: 'Monitor Arm (~$100)' }
],
orientation: 'vertical',
isVisible: () => equipmentSection.dropdown('equipmentCategory')?.value() === 'monitor',
onValueChange: (items) => {
const prices: Record<string, number> = {
'monitor-24': 250,
'monitor-27': 400,
'monitor-32': 600,
'monitor-ultra': 800,
'monitor-arm': 100
};
const total: Record<string, number> = {};
(items || []).forEach(id => { total[id] = prices[id] || 0; });
selectedPrices.set(total);
}
});
});
// Peripherals
equipmentSection.addRow(row => {
row.addCheckboxList('peripheralItems', {
label: 'Select peripherals:',
options: [
{ id: 'keyboard-standard', name: 'Standard Keyboard (~$50)' },
{ id: 'keyboard-mech', name: 'Mechanical Keyboard (~$150)' },
{ id: 'mouse-standard', name: 'Standard Mouse (~$30)' },
{ id: 'mouse-ergo', name: 'Ergonomic Mouse (~$80)' },
{ id: 'docking-station', name: 'Docking Station (~$250)' },
{ id: 'usb-hub', name: 'USB Hub (~$40)' }
],
orientation: 'vertical',
isVisible: () => equipmentSection.dropdown('equipmentCategory')?.value() === 'peripherals',
onValueChange: (items) => {
const prices: Record<string, number> = {
'keyboard-standard': 50,
'keyboard-mech': 150,
'mouse-standard': 30,
'mouse-ergo': 80,
'docking-station': 250,
'usb-hub': 40
};
const total: Record<string, number> = {};
(items || []).forEach(id => { total[id] = prices[id] || 0; });
selectedPrices.set(total);
}
});
});
// Audio/Video
equipmentSection.addRow(row => {
row.addCheckboxList('avItems', {
label: 'Select audio/video equipment:',
options: [
{ id: 'headset-basic', name: 'Basic Headset (~$60)' },
{ id: 'headset-pro', name: 'Professional Headset (~$200)' },
{ id: 'webcam-hd', name: 'HD Webcam (~$100)' },
{ id: 'webcam-4k', name: '4K Webcam (~$200)' },
{ id: 'ring-light', name: 'Ring Light (~$50)' },
{ id: 'microphone', name: 'USB Microphone (~$150)' }
],
orientation: 'vertical',
isVisible: () => equipmentSection.dropdown('equipmentCategory')?.value() === 'audio-video',
onValueChange: (items) => {
const prices: Record<string, number> = {
'headset-basic': 60,
'headset-pro': 200,
'webcam-hd': 100,
'webcam-4k': 200,
'ring-light': 50,
'microphone': 150
};
const total: Record<string, number> = {};
(items || []).forEach(id => { total[id] = prices[id] || 0; });
selectedPrices.set(total);
}
});
});
// Other equipment description
equipmentSection.addRow(row => {
row.addTextarea('otherEquipment', {
label: 'Describe the equipment you need:',
placeholder: 'Please provide specific make/model or detailed requirements...',
rows: 3,
isRequired: true,
isVisible: () => {
const cat = equipmentSection.dropdown('equipmentCategory')?.value();
return cat === 'other' || cat === 'mobile' || cat === 'storage' || cat === 'networking';
}
});
});
// ============================================
// SECTION 4: Urgency & Timeline
// ============================================
const urgencySection = form.addSubform('urgencySection', {
title: 'Urgency & Timeline',
isVisible: () => equipmentSection.dropdown('equipmentCategory')?.value() !== null
});
urgencySection.addRow(row => {
row.addSlider('urgencyLevel', {
label: 'How urgent is this request?',
min: 1,
max: 5,
step: 1,
showValue: true,
defaultValue: 3
}, '1fr');
row.addTextPanel('urgencyLabel', {
computedValue: () => {
const level = urgencySection.slider('urgencyLevel')?.value();
const labels: Record<number, string> = {
1: '🟢 Low - Can wait several weeks',
2: '🟡 Normal - Within 2 weeks',
3: '🟠 Medium - Within 1 week',
4: '🔴 High - Within 2-3 days',
5: '🚨 Critical - Blocking work'
};
return labels[level || 3] || '';
},
customStyles: () => {
const level = urgencySection.slider('urgencyLevel')?.value();
const colors: Record<number, string> = {
1: '#dcfce7',
2: '#fef9c3',
3: '#fed7aa',
4: '#fecaca',
5: '#fee2e2'
};
return {
backgroundColor: colors[level || 3] || '#f8fafc',
padding: '12px',
borderRadius: '6px',
textAlign: 'center'
};
}
}, '1fr');
});
urgencySection.addRow(row => {
row.addDatepicker('neededByDate', {
label: 'Date needed by',
minDate: new Date().toISOString(),
isRequired: () => {
const level = urgencySection.slider('urgencyLevel')?.value();
return level !== null && level !== undefined && level >= 4;
}
}, '1fr');
row.addTextarea('urgencyJustification', {
label: 'Justification for urgent request',
placeholder: 'Explain why this is urgent...',
rows: 2,
isVisible: () => {
const level = urgencySection.slider('urgencyLevel')?.value();
return level !== null && level !== undefined && level >= 4;
},
isRequired: () => {
const level = urgencySection.slider('urgencyLevel')?.value();
return level !== null && level !== undefined && level >= 4;
}
}, '1fr');
});
// ============================================
// SECTION 5: Business Justification
// ============================================
const justificationSection = form.addSubform('justificationSection', {
title: 'Business Justification',
isVisible: () => equipmentSection.dropdown('equipmentCategory')?.value() !== null
});
justificationSection.addRow(row => {
row.addTextarea('businessNeed', {
label: 'Why do you need this equipment?',
placeholder: 'Describe the business need and how this equipment will help you be more productive...',
rows: 3,
isRequired: true
});
});
justificationSection.addRow(row => {
row.addRadioButton('projectRelated', {
label: 'Is this related to a specific project?',
options: [
{ id: 'yes', name: 'Yes - Project-specific requirement' },
{ id: 'no', name: 'No - General productivity/role requirement' }
],
orientation: 'horizontal'
});
});
justificationSection.addRow(row => {
row.addTextbox('projectName', {
label: 'Project Name/Code',
placeholder: 'e.g., Project Phoenix, Q1-2024-LAUNCH',
isVisible: () => justificationSection.radioButton('projectRelated')?.value() === 'yes',
isRequired: () => justificationSection.radioButton('projectRelated')?.value() === 'yes'
});
});
// ============================================
// SECTION 6: Cost Estimate
// ============================================
const costSection = form.addSubform('costSection', {
title: 'Estimated Cost',
isVisible: () => {
const prices = selectedPrices();
return Object.keys(prices).length > 0;
},
customStyles: { backgroundColor: '#eff6ff', padding: '16px', borderRadius: '8px' }
});
costSection.addRow(row => {
row.addPriceDisplay('estimatedTotal', {
label: 'Estimated Total Cost',
computedValue: () => {
const prices = selectedPrices();
return Object.values(prices).reduce((sum, price) => sum + price, 0);
},
currency: '$',
variant: 'large',
alignment: 'center',
prefix: 'Approximately'
});
});
costSection.addRow(row => {
row.addTextPanel('costNote', {
computedValue: () => {
const total = Object.values(selectedPrices()).reduce((sum, price) => sum + price, 0);
if (total > 2000) {
return '⚠️ Requests over $2,000 require additional approval from IT leadership.';
}
return '✅ Standard approval process - Manager approval required.';
},
customStyles: () => {
const total = Object.values(selectedPrices()).reduce((sum, price) => sum + price, 0);
return {
backgroundColor: total > 2000 ? '#fef3c7' : '#dcfce7',
padding: '12px',
borderRadius: '6px',
textAlign: 'center',
borderLeft: total > 2000 ? '4px solid #f59e0b' : '4px solid #22c55e'
};
}
});
});
// ============================================
// REQUEST SUMMARY
// ============================================
const summarySection = form.addSubform('summarySection', {
title: 'Request Summary',
isVisible: () => justificationSection.textarea('businessNeed')?.value()?.trim() !== ''
});
summarySection.addRow(row => {
row.addTextPanel('summary', {
computedValue: () => {
const name = requesterSection.textbox('requesterName')?.value();
const dept = requesterSection.dropdown('department')?.value();
const manager = requesterSection.textbox('managerName')?.value();
const reqType = requestTypeSection.radioButton('requestType')?.value();
const category = equipmentSection.dropdown('equipmentCategory')?.value();
const urgency = urgencySection.slider('urgencyLevel')?.value();
const neededBy = urgencySection.datepicker('neededByDate')?.value();
const prices = selectedPrices();
const total = Object.values(prices).reduce((sum, price) => sum + price, 0);
const items = Object.keys(prices);
let summary = '📦 EQUIPMENT REQUEST SUMMARY\n';
summary += '═'.repeat(30) + '\n\n';
if (name) summary += `👤 Requester: ${name}\n`;
if (dept) summary += `🏢 Department: ${dept}\n`;
if (manager) summary += `👔 Approver: ${manager}\n\n`;
if (reqType) {
const typeLabels: Record<string, string> = {
'new': 'New Equipment',
'replacement': 'Replacement',
'upgrade': 'Upgrade',
'additional': 'Additional'
};
summary += `📋 Request Type: ${typeLabels[reqType] || reqType}\n`;
}
if (category) summary += `📁 Category: ${category}\n`;
if (items.length > 0) {
summary += `\n🛒 Items Selected: ${items.length}\n`;
}
if (total > 0) {
summary += `💰 Estimated Cost: $${total.toLocaleString()}\n`;
}
if (urgency) {
const urgencyLabels: Record<number, string> = {
1: 'Low',
2: 'Normal',
3: 'Medium',
4: 'High',
5: 'Critical'
};
summary += `\n⏰ Urgency: ${urgencyLabels[urgency] || urgency}\n`;
}
if (neededBy) {
summary += `📅 Needed By: ${neededBy}\n`;
}
if (total > 2000) {
summary += `\n⚠️ Requires IT leadership approval\n`;
}
return summary;
},
customStyles: {
padding: '16px',
borderRadius: '8px',
backgroundColor: '#f8fafc',
borderLeft: '4px solid #64748b',
whiteSpace: 'pre-wrap',
fontFamily: 'monospace',
fontSize: '13px'
}
});
});
// ============================================
// FORM CONFIGURATION
// ============================================
form.configureSubmitButton({
label: () => {
const total = Object.values(selectedPrices()).reduce((sum, price) => sum + price, 0);
return total > 2000 ? 'Submit for Approval (IT Leadership Required)' : 'Submit Request';
},
isVisible: () => justificationSection.textarea('businessNeed')?.value()?.trim() !== ''
});
form.configureCompletionScreen({
type: 'text',
title: 'Request Submitted Successfully!',
message: () => {
const total = Object.values(selectedPrices()).reduce((sum, price) => sum + price, 0);
if (total > 2000) {
return 'Your request has been submitted and will be reviewed by your manager and IT leadership. You will receive an email with the approval status and next steps.';
}
return 'Your request has been submitted to your manager for approval. You will receive an email notification once it has been reviewed.';
}
});
}
Frequently Asked Questions
How long does equipment approval take?
Standard requests typically take 3-5 business days for approval. Urgent requests may be expedited but require additional justification. Hardware availability affects delivery timelines after approval.
What if I need equipment not listed?
Select 'Other' in the equipment category and provide detailed specifications. IT will research options and provide alternatives that meet company standards and security requirements.
Who needs to approve equipment requests?
Most requests require manager approval for budget authorization. Requests over the threshold amount also require IT leadership approval. High-cost items may need finance approval.
Can I request software along with hardware?
This form is for physical equipment. Software requests should be submitted through the separate software request form. However, you can note required software in the specifications field.
What happens to my old equipment?
If requesting a replacement, IT will arrange pickup and proper disposal of old equipment. Data will be securely wiped according to company policy. Some equipment may be refurbished for other uses.