Board Member Feedback Form
This board member feedback form helps nonprofit organizations gather structured input from their board of directors. It covers key governance areas including meeting effectiveness, strategic oversight, fiduciary responsibility, and organizational culture. The form uses matrix questions to evaluate multiple aspects efficiently, while conditional logic reveals deeper questions based on initial responses. Perfect for quarterly board assessments or annual governance reviews.
Try the Form
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export function boardFeedbackForm(form: FormTs) {
// Board Member Feedback Form - Nonprofit Governance Survey
// Demonstrates: MatrixQuestion, StarRating, EmojiRating, RatingScale, Slider, dynamic styling
// ============================================
// HEADER
// ============================================
form.addRow(row => {
row.addTextPanel('header', {
label: 'Board Member Feedback',
computedValue: () => 'Your input helps strengthen our governance and organizational effectiveness.',
customStyles: {
backgroundColor: '#1e40af',
color: 'white',
padding: '24px',
borderRadius: '12px',
textAlign: 'center'
}
});
});
// ============================================
// SECTION 1: Governance Effectiveness Matrix
// ============================================
const governanceSection = form.addSubform('governance', {
title: 'Governance Effectiveness'
});
governanceSection.addRow(row => {
row.addMatrixQuestion('governanceMatrix', {
label: 'Please rate the following governance areas:',
rows: [
{ id: 'strategic', label: 'Strategic Direction', description: 'Setting and reviewing organizational strategy', isRequired: true },
{ id: 'fiduciary', label: 'Fiduciary Oversight', description: 'Financial monitoring and accountability', isRequired: true },
{ id: 'policy', label: 'Policy Development', description: 'Creating and updating organizational policies', isRequired: true },
{ id: 'leadership', label: 'Executive Oversight', description: 'Supporting and evaluating leadership', isRequired: true },
{ id: 'mission', label: 'Mission Alignment', description: 'Ensuring activities align with mission', isRequired: true }
],
columns: [
{ id: 'poor', label: 'Poor' },
{ id: 'fair', label: 'Fair' },
{ id: 'good', label: 'Good' },
{ id: 'excellent', label: 'Excellent' }
],
fullWidth: true,
striped: true
});
});
// Conditional follow-up for low governance ratings
governanceSection.addSpacer({ height: '16px' });
governanceSection.addRow(row => {
row.addTextarea('governanceConcerns', {
label: 'Please elaborate on governance areas that need improvement:',
placeholder: 'Share specific concerns or suggestions for strengthening these areas...',
rows: 3,
isVisible: () => {
const matrix = governanceSection.matrixQuestion('governanceMatrix');
if (!matrix) return false;
const values = matrix.value();
if (!values) return false;
return Object.values(values).some(v => v === 'poor' || v === 'fair');
}
});
});
// ============================================
// SECTION 2: Meeting Effectiveness
// ============================================
const meetingSection = form.addSubform('meetings', {
title: 'Meeting Effectiveness'
});
meetingSection.addRow(row => {
row.addStarRating('meetingQuality', {
label: 'Overall quality of board meetings',
maxStars: 5,
size: 'lg',
showCounter: true,
alignment: 'center'
});
row.addStarRating('preparationMaterials', {
label: 'Quality of pre-meeting materials',
maxStars: 5,
size: 'lg',
showCounter: true,
alignment: 'center'
});
});
meetingSection.addRow(row => {
row.addEmojiRating('boardClimate', {
label: 'How would you describe the board meeting atmosphere?',
preset: 'mood',
size: 'lg',
showLabels: true,
alignment: 'center'
});
});
meetingSection.addRow(row => {
row.addRadioButton('meetingFrequency', {
label: 'How do you feel about the current meeting frequency?',
options: [
{ id: 'too-few', name: 'Too few meetings' },
{ id: 'just-right', name: 'Just right' },
{ id: 'too-many', name: 'Too many meetings' }
],
orientation: 'horizontal'
});
});
// Dynamic feedback based on meeting quality
meetingSection.addSpacer({ height: '16px' });
meetingSection.addRow(row => {
row.addTextarea('meetingImprovements', {
label: () => {
const quality = meetingSection.starRating('meetingQuality')?.value();
if (quality && quality >= 4) return 'What makes our meetings effective?';
if (quality && quality <= 2) return 'What specific changes would improve our meetings?';
return 'How can we improve our meeting effectiveness?';
},
placeholder: 'Your suggestions for better board meetings...',
rows: 2,
isVisible: () => meetingSection.starRating('meetingQuality')?.value() !== null
});
});
// ============================================
// SECTION 3: Board Member Engagement
// ============================================
const engagementSection = form.addSubform('engagement', {
title: 'Your Engagement'
});
engagementSection.addRow(row => {
row.addSlider('timeCommitment', {
label: 'Average hours per month you dedicate to board duties',
min: 0,
max: 40,
step: 1,
unit: 'hours',
showValue: true,
defaultValue: 10
});
});
engagementSection.addRow(row => {
row.addRatingScale('contributionSatisfaction', {
label: 'How satisfied are you with your ability to contribute meaningfully?',
preset: 'satisfaction',
size: 'md',
alignment: 'center'
});
});
engagementSection.addRow(row => {
row.addCheckboxList('engagementBarriers', {
label: 'What barriers limit your engagement? (select all that apply)',
options: [
{ id: 'time', name: 'Time constraints' },
{ id: 'info', name: 'Insufficient information' },
{ id: 'unclear', name: 'Unclear expectations' },
{ id: 'expertise', name: 'Skills not utilized' },
{ id: 'remote', name: 'Meeting logistics' },
{ id: 'none', name: 'No significant barriers' }
],
orientation: 'vertical'
});
});
// ============================================
// SECTION 4: Overall Assessment & NPS
// ============================================
const overallSection = form.addSubform('overall', {
title: 'Overall Assessment',
customStyles: () => {
const nps = overallSection.ratingScale('boardNPS')?.npsCategory();
if (nps === 'promoter') return { backgroundColor: '#d1fae5', padding: '16px', borderRadius: '8px' };
if (nps === 'detractor') return { backgroundColor: '#fee2e2', padding: '16px', borderRadius: '8px' };
return { padding: '16px', borderRadius: '8px', border: '1px solid #e5e7eb' };
}
});
overallSection.addRow(row => {
row.addRatingScale('boardNPS', {
label: 'How likely are you to recommend serving on this board to a colleague?',
preset: 'nps',
showCategoryLabel: true,
showSegmentColors: true,
isRequired: true
});
});
// Conditional follow-up based on NPS
overallSection.addSpacer({ height: '16px' });
overallSection.addRow(row => {
row.addTextarea('npsReason', {
label: () => {
const category = overallSection.ratingScale('boardNPS')?.npsCategory();
if (category === 'promoter') return 'What makes this board experience exceptional?';
if (category === 'detractor') return 'What would need to change for you to recommend this experience?';
return 'What would make this board experience better?';
},
placeholder: 'Share your thoughts...',
rows: 3,
isVisible: () => overallSection.ratingScale('boardNPS')?.value() !== null
});
});
// ============================================
// SECTION 5: Improvement Priorities
// ============================================
const prioritiesSection = form.addSubform('priorities', {
title: 'Improvement Priorities',
isVisible: () => overallSection.ratingScale('boardNPS')?.value() !== null
});
prioritiesSection.addRow(row => {
row.addCheckboxList('topPriorities', {
label: 'Select your top 3 priorities for board improvement:',
options: [
{ id: 'strategy', name: 'Strategic planning process' },
{ id: 'diversity', name: 'Board diversity and inclusion' },
{ id: 'skills', name: 'Skills development and training' },
{ id: 'communication', name: 'Communication between meetings' },
{ id: 'committees', name: 'Committee effectiveness' },
{ id: 'succession', name: 'Leadership succession planning' },
{ id: 'evaluation', name: 'Performance evaluation processes' },
{ id: 'community', name: 'Community engagement' }
],
orientation: 'vertical',
max: 3
});
});
prioritiesSection.addSpacer({ height: '16px' });
prioritiesSection.addRow(row => {
row.addTextarea('additionalSuggestions', {
label: 'Any additional suggestions for improving board effectiveness?',
placeholder: 'Share any other ideas or recommendations...',
rows: 3
});
});
// ============================================
// SECTION 6: Feedback Summary
// ============================================
const summarySection = form.addSubform('summary', {
title: 'Your Feedback Summary',
isVisible: () => overallSection.ratingScale('boardNPS')?.value() !== null
});
summarySection.addRow(row => {
row.addTextPanel('summaryContent', {
computedValue: () => {
const nps = overallSection.ratingScale('boardNPS')?.value();
const npsCategory = overallSection.ratingScale('boardNPS')?.npsCategory();
const meetingQuality = meetingSection.starRating('meetingQuality')?.value();
const timeCommitment = engagementSection.slider('timeCommitment')?.value();
const priorities = prioritiesSection.checkboxList('topPriorities')?.value() || [];
if (!nps) return '';
let summary = '📋 Board Feedback Summary\n';
summary += '═'.repeat(30) + '\n\n';
summary += `📊 Board NPS: ${nps}/10 (${npsCategory?.charAt(0).toUpperCase()}${npsCategory?.slice(1)})\n`;
if (meetingQuality) {
const stars = '★'.repeat(meetingQuality) + '☆'.repeat(5 - meetingQuality);
summary += `📅 Meeting Quality: ${stars}\n`;
}
if (timeCommitment !== null && timeCommitment !== undefined) {
summary += `⏱️ Monthly Time: ${timeCommitment} hours\n`;
}
if (priorities.length > 0) {
summary += `\n🎯 Top ${priorities.length} Priority Areas Selected`;
}
return summary;
},
customStyles: () => {
const category = overallSection.ratingScale('boardNPS')?.npsCategory();
const baseStyles = {
padding: '16px',
borderRadius: '8px',
whiteSpace: 'pre-wrap',
fontFamily: 'monospace',
fontSize: '14px'
};
if (category === 'promoter') return { ...baseStyles, backgroundColor: '#d1fae5', borderLeft: '4px solid #10b981' };
if (category === 'detractor') return { ...baseStyles, backgroundColor: '#fee2e2', borderLeft: '4px solid #ef4444' };
return { ...baseStyles, backgroundColor: '#fef3c7', borderLeft: '4px solid #f59e0b' };
}
});
});
// ============================================
// FORM CONFIGURATION
// ============================================
form.configureSubmitButton({
label: 'Submit Feedback',
isVisible: () => overallSection.ratingScale('boardNPS')?.value() !== null
});
form.configureCompletionScreen({
type: 'text',
title: 'Thank you for your feedback!',
message: 'Your insights are invaluable for strengthening our governance and board effectiveness. We will review all responses and share aggregate findings at our next board meeting.'
});
}
Frequently Asked Questions
How often should we survey our board members?
Best practice is quarterly for quick pulse checks and annually for comprehensive assessments. After major strategic decisions or organizational changes, consider additional focused surveys. Avoid over-surveying to maintain response quality.
Should board surveys be anonymous?
Anonymous surveys often yield more honest feedback, especially for sensitive governance topics. However, for smaller boards where anonymity is difficult, emphasize confidentiality and use responses only for aggregate analysis and improvement.
What should we do with the feedback?
Share aggregate results with the full board, identify patterns and themes, create action items for improvement, and track progress over time. Consider dedicating a portion of a board meeting to discuss findings and develop an improvement plan.
How do we measure board effectiveness?
Key metrics include meeting attendance and preparation, quality of strategic discussions, fiduciary oversight, fundraising participation, committee engagement, and overall satisfaction scores. Compare results over time to track improvement.
Can we customize the governance categories?
Yes, the form is fully customizable. You can add or remove governance categories, adjust rating scales, include organization-specific questions, and modify the matrix evaluation criteria to match your board's priorities and structure.